The University of Texas at Austin is an institution of many moving parts that depend on one another. From human resources, to financials, to information technology, to data and reporting, every aspect of University operations depends on interconnected business processes and systems. The Administrative Systems Modernization Program (ASMP 2.0) has been charged with updating and replacing many of those moving parts to help ensure that the University can continue thriving.
“As a result of implementing current technologies and providing staff with new tools, ASMP 2.0 will help the University continue to grow and innovate in a sustainable environment,” said Renee Wallace, Associate Vice President for Administrative Systems Modernization.
In a multi-year project, ASMP 2.0 will modernize the University’s business processes, data management, and information systems. Specifically, our scope of work includes:
- Implementing Workday as the provider for human resources, payroll, and financials
- Developing a new Financial Data Model
- Implementing a new technical architecture
- Implementing a new student administration system and University portal
- Supporting units as they transition 1,000 applications from the University’s mainframe
- Developing and implementing a Strategic Reporting Master Plan
- Creating an Institutional Data Store
- Implementing Standards and Methodology Processes
- Implementing a Training Management System for employees
For the majority of employees the biggest change they will experience will be the implementation of Workday, a cloud-based solution for the management of human resources, payroll, and financials.
“Workday will be an improved, modern, and intuitive interface for things like updating your timesheet, finding your W-2, updating your personal information, and filling out your annual performance review,” said Wallace. “To perform most of these actions, employees currently must enter information in several different places, or navigate multiple, complex programs.”
Workday is unlike any service the University has used before and will provide many benefits, including:
- Software as a Service (SaaS): Software and data are delivered to users over the Internet. Sometimes referred to as “cloud” application services, there is no local installation of hardware or software, and Workday is responsible for infrastructure and security.
- Focus on Higher Education: Along with other clients, the University is an active participant in shaping the future of Workday’s higher education services.
- Mobile Capability: You can perform your necessary HR and financial actions on the go using your phone or tablet.
- Improved Reporting: Workday will provide data and reporting far beyond our current capabilities, giving supervisors and unit leadership a better view of information they need to make important decisions for their units.
- Collaboration: All of Workday’s 700+ clients are using the same version of their software, resulting in a community with unprecedented levels of communication and collaboration.
- Compatibility: Workday uses web services that will easily integrate with other University applications or third-party applications we may add in the future.
“While there are many information technology aspects of ASMP 2.0, it is important to keep in mind that this a business initiative, and not an IT initiative,” said Wallace. “Our program provides an opportunity for us to challenge the status quo and decide whether we should continue doing business as usual or discover if there are different methods we can employ.”
Support from across the University will be essential to the success of ASMP 2.0.
“Ultimately, it is the support and dedication of our campus colleagues that will make this transition a success,” said Wallace. “To date, we have assembled several hundred of the University’s most talented people in the form of Advisory Groups, Subject Matter Experts, and Readiness Coordinators who are attending workshops and working within their units to inform all of the decisions ASMP 2.0 is making about future University operations.”
Visit the ASMP 2.0 website for in-depth information, status updates, and opportunities for engagement from each of the ASMP 2.0 projects.
Learn more about each ASMP 2.0 project in these break out stories:
- HCM/Payroll and Financials: Workday Provides a Cloud-Based Solution
- Technology Architecture Team: Providing a New Administrative Systems Technical Architecture to Meet Changing Business Needs
- Application Modernization: Retiring the University’s Mainframe by 2020
- Enterprise Data Management Team: Protecting Data Continuity and Access for the Future
- New Student Portal and Student Information System to Improve Student and Staff Experience
By: Kerri Battles