Admin IT Newsletter – Simple Solutions, Transition to Workday Tools and Program Updates

This edition of the ASMP 2.0 Admin IT Newsletter offers simple solutions, helpful updates and more as your unit continues the process of transition and administrative modernization. More information as well as an archive of these newsletters is available on the Admin IT Wiki.

In this issue:

  • Updates on the Enterprise Service Bus (ESB) after 10/28 FYI
  • Consolidated List of Data Services and Integrations Available Now for Your Planning
  • Legacy and Workday Organizational Hierarchies – How These Will Work Together
  • Simple Solution: Cleanup – Archiving Batch Jobgroups

Updates on the Enterprise Service Bus (ESB) after 10/28 FYI

On Oct. 28, the ASMP 2.0 delivered an FYI presentation titled, “Introduction to the ESB and Integration Services”.  Many community members were able to attend the Technical Q&A Session that followed, where developers were invited to bring their top questions for discussion. Based on this interactive dialogue, ASMP 2.0 has assembled an overview of the top three areas of interest: training, security, and business rules for using the ESB.  To read more about these topics, and how your College, School or Unit (CSU) can most effectively take advantage of the ESB tool, visit “Updates on the Enterprise Service Bus (ESB) after 10/28 FYI.”

Consolidated List of Data Services and Integrations Available Now for Your Planning

ASMP 2.0 has assembled a consolidated list of integrations and data services to help you plan your system modifications associated with Workday and UTLearn.

This list contains:

  • HR, Payroll and Financial Reports for Workday and the Institutional Data Store (IDS)
  • Integrations with Workday, UTLearn and the IDS
  • Crosswalks
  • Information on the back population of ADABAS files and associated modules

The first version of this list provides what information is known at this point and will be updated with increasing detail in the first quarter of 2016. For more details, the list is available on the Admin IT wiki.

Legacy and Workday Organizational Hierarchies – How These Will Work Together Many systems across campus employ a variety of HR/Payroll and Financial-related hierarchy systems including unit codes (via DEFINE), department codes (via the Department System), IRRIS Codes and OHS Contacts (via the OHS Contacts System).  As the transition to Workday unfolds, new organizational hierarchies will be established that are similar to the types used today.  A sample of some of the new organizational hierarchies in Workday include:

  • Cost Center
  • Academic Unit
  • Supervisory Organization
  • Grants

For those with mainframe systems that will remain on the mainframe beyond Workday Go Live and who will continue to need access to these systems, a draft of how the current and future organizational hierarchy systems will work together has been posted to the Admin IT wiki.  This information is also useful if you would like to understand more about hierarchies in Workday. Check back to this site often as this information will continually be updated over time.

Simple Solution: Cleanup – Archiving Batch Jobgroups

An activity that we recommend you start now to reduce the number of objects your unit will need to address during decommissioning is the archival of batch jobgroups that live in the Task Management System.

Process:

  1. In the Task Management System, go to the meta-data tab for the job group
  2. Click edit and midway down the box is a radio button labeled Inactive
  3. If you need to submit or update, the job group must not be Inactive. To unmark the task, click the job group again to unmark Inactive

If you would like more simple solutions on a variety of topics, visit the Admin IT Wiki FAQ page.

Questions, concerns, comments, or kudos? Email asmp2.0@austin.utexas.edu.

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