Admin IT Newsletter – Integrations, UTLearn, and Role Mapping Toolkit

In this edition of the ASMP 2.0 Admin IT Newsletter, we offer updates on the integrations work ASMP 2.0 has been conducting over the past several months in addition to timely information of interest regarding the UTLearn Go Live on April 4th. Additionally, the Technical User Role Mapping Toolkit has become available for IT Readiness Coordinators in preparation to use new Technical Architecture Services. More information, as well as an archive of previous newsletters, is available on the Admin IT Wiki.

In this issue:

  • Integrations Position/Appointment Information
  • UTLearn Go Live on April 4th, 2016
  • Technical User Role Mapping Toolkit 

Integrations Position/Appointment Information

Over the past few months, ASMP 2.0 has been meeting with analysts from across campus to identify how appointments and assignment data is being used. The analysis has uncovered a wide range of detailed questions, and, fortunately, most of these can be answered using a relatively small subset of common fields. These fields will be stored on a new mainframe file in order to reduce the impact on mainframe systems that are undergoing the application modernization process. The new mainframe files will necessarily be different from BD-APPOINTMENTS and the HRMS EI-*-TRANS files, as Workday job details data does not equate to our current appointments or position data. Refer to the Job Detail Wiki for more information.

UTLearn Go Live on April 4th, 2016

In April, TXClass functionality will be changing to support the UTLearn Phase 1 launch on April 4, 2016, and in preparation for the eventual decommission of TXClass itself. These changes make it critical that course managers of employee training attend the UTLearn Training Management course. If you are unable to attend those currently schedule (see the UTLearn Wiki) and will need course management access to UTLearn for Go Live on April 4, if you did not contact utlearn@austin.utexas.edu before the previously communicated deadline of March 25, 2016 please take this opportunity to contact UTLearn at the email address above today. Those who must be able to manage courses for non-employee populations should not be affected by these changes.

  • Class scheduling: April 11, 2016 is the last day on which any classes for courses that are moving to UTLearn can be scheduled in TXClass. The list of affected TXClass courses is available on the UTLearn website.

Note: If you have training already scheduled beyond April 11, 2016 in TXClass, contact the UTLearn team at utlearn@austin.utexas.edu

  • Course creation: After April 11, 2016, course creation will be disabled in TXClass. Exceptions will be in place for those who need to continue to manage courses in TXClass, such as those for non-employee populations. Additional details and information will be provided in the next UTLearn update, the UTLearn website, and in TXClass.
  • Training history/roster updates/reporting: At this time, there are no plans to modify the ability to update attendance for course details within TXClass, nor to modify any of the existing TXClass reporting. However, you are strongly encouraged to ensure that attendance is accurate.
  • Messaging: Messaging will begin to appear later this month on TXClass course profiles for those moving or already moved to UTLearn.

If you are unsure if these changes affect you, or if you have any questions, please contact utlearn@austin.utexas.edu.

Technical User Role Mapping Toolkit

Today at the IT Readiness Coordinator meeting, Coordinators were presented with the Technical User Role Mapping Toolkit, a collection of materials designed to help departments with technical role changes as a result of adopting Services in the new Administrative Systems Technical Architecture. Feedback from IT Readiness Coordinators will help ASMP 2.0 estimate the size and timing of training needed for each of the Services. For more information about Services, please visit the Admin IT Wiki; a list of IT Readiness Coordinators for each college, school, or unit is also available.


 Questions, concerns, comments, or kudos? Email asmp2.0@austin.utexas.edu

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