Admin IT Newsletter – UT EIDs, Consolidated List of Integrations, and ASMP FYI Session

Hello everyone! We hope the month of May has gone well for all of you. We’ve got a jam-packed edition of the Admin IT Newsletter this week.

Feel free to email us feedback– what information would you find most useful in the Admin IT Newsletter? Send us your thoughts at: asmp2.0@austin.utexas.edu and access previous newsletters on our archive.

In this issue:

  • Change from UINs to UT EIDs as Preferred User Identifier
  • Consolidated List of Integrations: Reports and IDS Items Update
  • May IT Readiness Coordinator Meeting Preview
  • FYI Session: Platform as a Service
  • ASMP 2.0 FYI Session: ERP Integrations Update

Change from UINs to UT EIDs as Preferred User Identifier

The Identity and Access Management (IAM) Committee recently endorsed the use of UT EID as the preferred user identifier for campus systems, whether on-premise or remotely hosted, for person-facing interfaces (such as web pages, screens, and reports), as well as internal system tables and files.

In the past, application owners and developers have been advised to use UT EID as the user identifier in person-facing interfaces and the UIN (University Issue Number) as the user identifier in system tables and files. The assumptions behind the recommendation to use UIN (that UIN would be immutable, that EID-UIN translation would be easily accessible by all campus systems, etc.) have not been borne out in practice, leading to the recommendation to make UT EID the preferred user identifier for both person-facing interfaces and system tables and files.

Workday will be using UT EID (not UIN) as an employee’s identifier; however, UINs will still be generated for all UT EIDs created for employees, and UT EUD-UIN translations will continue to be available via regular mechanisms like TED and mainframe modules like T3N$ELK.

UINs will continue to be generated and supported for an extended period, at least through the retirement of the mainframe environment, and a UT EID-UIN mapping can be maintained for historic lookups beyond that date if needed. Conversion of existing systems that use UIN is NOT required at this time. However, as administrative systems are replaced, they should use UT EID rather than UIN as the user identifier.

If you have any questions about the use of UT EID and UIN, please contact: eidteam@utlists.utexas.edu

Consolidated List of Integrations: Reports and IDS Items Update

The latest version of the Consolidated List (last updated April 28th, 2016) can be accessed on the Admin IT Wiki. The latest version contains updates specific to Reports and Institutional Data Store (IDS) items. We anticipate a substantial update once Workday-to-legacy Crosswalks have been tested. Please take this opportunity to review the Consolidated Integrations and Data Sources. You will find useful examples of Changing Data Concepts and tips for using the list. If you have questions regarding this information, please contact: ASMP_consolidated_list_help@utlists.utexas.edu

May IT Readiness Coordinator Meeting Preview

At this month’s IT Readiness Coordinator meeting (Thursday, May 27th from 9:30—11:00 am in POB 2.302 AVAYA), the Technical Architecture team will present “Technical Architecture Patterns Part II,” describing how and where the Administrative IT community can access current and future Architecture Pattern content on the Admin IT Wiki. They will also share a prioritized list of upcoming Technical Architecture Patterns, based on the April survey feedback from IT Readiness Coordinators.

The Technical Architecture team will also present “Introduction to Infrastructure Services,” describing the deployment of Services, including those used as infrastructure to support both ASMP 2.0 and the Administrative IT community. The ITS Systems team will provide an introduction and overview of the new Services, Infrastructure as a Service (IaaS), Software as a Service (SaaS), and Platform as a Service (PaaS).

More information about IT Readiness Coordinators can be found on the Admin IT Wiki. Please take this opportunity to visit the wiki to discover the useful information found there! If you do not see a topic you are looking for, or you have information you believe the community could benefit from, please email us at asmp-app.mod@austin.utexas.edu

FYI Session: Platform as a Service

An FYI session by the ITS Applications team on Bridging the Gap with Platform as a Service (PaaS): Beyond Transactional Web Applications will be held on Wednesday, May 11th at 10:30—11:30 am in POB 2.402. 

The mainframe is going away. More of our administrative services are from commercial providers like Workday, and we need to use them, but also add value to what they provide. University Blog Service (WordPress) and UT QuickSites (Drupal) may meet all of your web presence needs; however, if you need to build something other than high-volume transactional web applications, you may consider a different platform than PyPe.

ASMP 2.0 FYI Session: ERP Integrations Update

Interested in HCM/Payroll or Financials integrations with Workday? ASMP 2.0’s Enterprise Resource Planning (ERP) team discussed these and other topics (including crosswalks, end-to-end testing, and ongoing campus activities) in an FYI session on April 20th: ASMP ERP Integrations Update. Lori Slater and Juan Ortiz provided an update on Workday integrations and mainframe integrations for employee biographical data, position and appointment data, and financial account information. 

To watch a recording of this presentation, please visit the ASMP 2.0 FYI archive. You can download the presentation materials, and feel free to send questions to the ERP Integrations team: asmp-erp.integrations-core@austin.utexas.edu

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