Admin IT Newsletter-September 20, 2016

Hello Admin IT Newsletter subscribers!

More information, as well as an archive of previous newsletters, is available on the ASMP Blog.

In this issue:

  • Workday Deployment Planning Manager Onsite
  • UTLearn Phase 2
  • Get a Glimpse of Workday in this Workday Basic Navigation Video
  • Workday Go-Live Planning: CSU Timeline Updates Needed
  • Reminder: Mainframe Modules for Workday Employee and Job Detail Information
  • September IT Readiness Coordinator Tentative Meeting Agenda

Workday Deployment Planning Manager Onsite

Ron Hash, the Workday deployment manager, has recently joined ASMP. Ron has a background with enterprise-wide transformation projects, including HR, Payroll, and Financials. He also has experience with transitioning from legacy technologies to modern platforms at organizations such as the Teacher Retirement System of Texas (TRS), Dun & Bradstreet, and several Austin dot coms. As the deployment manager, Ron’s responsibilities cover pre-go live planning and coordination, go-live execution and contingencies, and post-go live support (until handoff to ongoing operations). Ron will be working with the project, technical, and CSU teams in order to collect, evaluate, and plan for all factors that must be scheduled and executed at go-live, including the coordination of business processes, technical cutovers, and conversion and validation of data. Ron has begun developing a high-level deployment strategy, a detailed plan, and go-live checklists. As the deployment work evolves and details emerge, we’ll share them with the community and provide mechanisms to gather your feedback. If you have questions, email

UTLearn Phase 2

After the successful April 2016 launch of phase 1 of UTLearn, the university’s employee training management system, 40% of courses taught in a variety of mainframe-based systems have moved to UTLearn. Scoping, evaluating, and planning for phase 2 is underway. It is expected to include moving all employee training currently on legacy systems to UTLearn and providing access to appropriate non-employees. Phase 2 implementation is currently scheduled for late Spring 2017.

Get a Glimpse of Workday in this Workday Basic Navigation Video!

In this Workday Basic Navigation video, get a glimpse of the new Workday system and an overview of all of the ways to navigate Workday. A UT EID is required to view the video. There are also additional Reference Guides available for Workday products.


[Workday Go-Live Planning: CSU Timeline Updates Needed]

Reminder: Mainframe Modules for Workday Employee and Job Detail Information

If you will require access to employee and job details information on the mainframe after Workday is live and you have not yet requested it, please do so immediately.  We are also asking you to modify and test your code in TEST and QUAL to uncover any issues that may exist. Both the requests and testing are due by September 30th, 2016 as previously communicated. Please refer to the wiki for more information on requesting authorization and testing new mainframe modules.

September IT Readiness Coordinator Tentative Meeting Agenda

At this month’s IT Readiness Coordinator meeting (Thur., Sept. 29, from 9:30-11 a.m. in POB 2.302, Avaya Auditorium), our ASMP and IT colleagues will present the following topics (tentative):

  • The Identity Access Management Modernization Program (IAMMP) team will provide an update on the program (SailPoint, etc.) and upcoming collaboration opportunities/workshop
  • The University Development Office will provide an update about central dependencies and downstream effects
  • ASMP will continue the conversation regarding Standards and Methodologies that began in June
  • September Readiness Surveys are coming! Feedback and information will be shared with the IT Community.

For more information about IT Readiness Coordinators, refer to the IT Readiness Coordinators wiki page.

Please send topic requests for future newsletters to Diana Urban.

Admin IT Wiki – A Resource for the IT Community

Visit the Admin IT wiki to review the information there. If you do not see a topic you are looking for or you have new information that will benefit the community, email us at

Connect with ASMP




If you wish to received this message,  subscribe to the ASMP Admin IT updates list below.

To change your subscription settings, go to:



Tagged with: , , , ,

Leave a Reply

Your email address will not be published. Required fields are marked *