Admin IT Newsletter – October 4, 2016

Hello Admin IT Newsletter subscribers!

More information, as well as an archive of previous newsletters, is available on the ASMP Blog.

In this issue:

  • CSU Application Tracking (CAT) and Workday Go-Live Readiness
  • Admin IT Standards and Methodologies Wiki Launching in Oct.
  • University Development Office: VIP 2.0 Implementation and Eloqua Training
  • Artifactory Training Available
  • Zenoss: Monitor Availability and Performance of Devices Located in University Data Center
  • ASMP’s Project Implementation Team or “PIT Crew” Approach

CSU Application Tracking (CAT) and Workday Go-Live Readiness
The ASMP Application Modernization (App Mod) team has a list of topics the CSUs have brought up related to applications and their readiness for Workday go live. The App Mod team will be meeting with CSU IT Readiness Coordinators and their teams beginning in Oct. to discuss the current state of those applications and how to prepare them for go live. During these meetings, the focus will be on HCM/Payroll-specific applications.

Admin IT Standards and Methodologies Wiki Launching in Oct.
The Admin IT Standards and Methodologies wiki will be launched in Oct. to provide the University developer community with a common set of expectations for enterprise administrative systems projects. For standalone systems that do not interact with the ERP, the standards will be recommended, not required. Kerry Washburn also demonstrated how to use the project sizing tool to determine whether a project is small, medium, or large. Standards are expected to take effect in late 2017. Between now and the effective date, the Standards and Methodologies Advisory Group will publish methods of attaining the standards, and wants the example methods to come from the UT community. After the wiki is launched in October, Kerry will contact CSUs to collaborate with them and gather examples of current CSU methods for meeting standards so they can be shared with the community. She will also be available to answer questions about the standards’ implications for current practices.

University Development Office: VIP 2.0 Implementation and Eloqua Training
The University Development Office (UDO) is planning to launch VIP 2.0 in fall 2017. The UDO will be in contact with the areas whose systems have VIP Adabas file access in early 2017. For more information, contact Brian Hundsdorfer at

UDO is also transitioning from their current email marketing tool (iModules) to Eloqua. Eloqua is a great tool for tracking alumni and external relations, and has many more features than iModules. UDO is also offering training for Eloqua. To sign up, go to TXClass and select VI 250.

Artifactory Training Available
Artifactory, the Enterprise Binary Repository, is a repository and version control system optimized for binary artifacts (for example, compiled application files, Java archive (JAR) files, and Docker containers). Artifactory provides remote access to artifacts, and integrates with testing and deployment tools. Artifactory training resources include online videos and courses, user forums and documentation, and advanced training for those integrating Artifactory with environments Visit the Development Operations wiki and the UTLearn GitHub training results page to learn more.  If you would like to request this service, please visit the ServiceNow Artifactory page.

Zenoss: Monitor Availability and Performance of Devices Located in University Data Center
An update to the university’s Enterprise Monitoring service, Zenoss, is now available to Managed Server Support customers. Zenoss provides enterprise-level monitoring of the availability and performance of devices located in the University Data Center. To request this service, please visit the Zenoss ServiceNow page.

ASMP’s Project Implementation Team or “PIT Crew” Approach
Establishing Project Implementation Teams, or PIT Crews is a new approach to implementation that will help Colleges, Schools, and Units (CSUs) manage significant administrative changes and will bolster internal communications within the CSUs regarding modernization activities. The Project Implementation Team, or “PIT Crew,” approach brings together the people already working on Workday and other projects to implement change for a CSU in a coordinated way. Deans and VPs are in the process of choosing Crew Chiefs from their business leadership to head up their PIT Crews. The Crew Chief will be responsible for overseeing PIT Crew activities, ensuring decisions are being made, and serving as single point of contact for the CSU. They will build a coalition within their CSU to support change and regularly engage and communicate with their staff on any major changes. The PIT Crew will also include a mix of business and IT Readiness Coordinators and business and IT Subject Matter Experts. ASMP will provide support to the PIT Crews, including analysis, planning, and functional understanding of Workday, our changing data landscape, and new technical architecture. The ASMP Enterprise Readiness team will also provide toolkits, communications, and a flexible approach to help CSUs evaluate impacts to their units’ operations and identify solutions.

Please send topic requests for future newsletters to

Admin IT Wiki – A Resource for the IT Community
Visit the Admin IT wiki to review the information there. If you do not see a topic you are looking for or you have new information that will benefit the community, email us at

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