Admin IT Newsletter – Oct. 18, 2016

Hello Admin IT Newsletter subscribers!

More information, as well as an archive of previous newsletters, is available on the ASMP Blog.

In this issue:

  • Student Systems Replacement Status
  • Pilot Training Available for Advanced SQL – Deadline to apply: Oct. 20
  • Admin IT Standards and Methodologies Wiki Launched
  • Watch the DocuSign Info Session to Learn More About E-Signature at UT
  • Review Your Mainframe Metrics and Application Inventory
  • October IT Readiness Coordinator Meeting Agenda for Oct. 20

Student Systems Replacement Status
The University continues to monitor the status of the three main Student Information System vendors – Workday, Oracle, and Ellucian. As the products mature, we will be in a better position to understand which system will best meet our needs. Those factors, along with the University’s recent change in leadership and the new priorities that may be established, will be weighed as the University works toward making a decision as to next steps. Progress continues on the project in the form of non-vendor specific improvements that will improve the student experience, streamline processes, and better position us to take advantage of industry standard systems. If you have questions, email Jody Couch at

Pilot Training Available for Advanced SQLDeadline to apply: Oct. 20
Pilot training is now available for Advanced SQL from ASMP! The first 60-hour class begins Oct. 24 and meets from 9 a.m.-1 p.m. Monday, Wednesday, and Friday for five weeks (skipping Thanksgiving week). The course will be taught by an instructor from Austin Community College and requires a basic knowledge of relational databases and SQL.  It teaches how to compose advanced SQL queries including using subqueries, managing schema objects, and manipulating large data sets. Deadline to apply is Thursday, Oct. 20. For more information and to apply, email

Admin IT Standards and Methodologies Wiki Launched
Administrative systems standards are now published on the new Admin IT Standards and Methodologies wiki, providing a common set of expectations for enterprise administrative systems projects. Visit the wiki to review the standards and recommended steps to prepare to meet the standards. (If you receive a “page not found” error message, send a request for wiki access to with your name, department, and UT EID.) The standards are expected to take effect in late 2017. They will apply to efforts affecting systems that serve core administrative functions (e.g., human resources, financials, University development, student administration, operations) for the University as a whole, either directly or through an integration.

Wiki materials include an easy-to-use tool for determining project size and downloadable standards checklists for different project sizes. Over the next year, the Standards and Methodologies Advisory Group will add recommended methods for achieving standards in different types of projects to the wiki, including example templates and approaches currently in use in the UT community. For more information about the standards or the wiki, email Kerry Washburn at

Watch the DocuSign Info Session to Learn More About E-Signature at UT
Watch the DocuSign info session to learn more about the benefits of DocuSign, which will empower faculty and staff to securely sign documents across the globe. DocuSign is one service in a suite of Enterprise Document Management solutions with functionality to capture, create, store, retrieve, and dispose of university records digitally. Working together, these document management services provide a powerful tool to improve business processes and workflows. Learn more about DocuSign.

Review Your Mainframe Metrics and Application Inventory
ASMP is tracking each CSU’s application inventory on the Mainframe Metrics website. Please review your area’s application inventory regularly to ensure it is complete and accurate. If corrections need to be made, email the App Mod team at

October IT Readiness Coordinator Meeting Agenda for Oct. 20
At this month’s IT Readiness Coordinator meeting (Oct. 20 from 9:30-11:00 a.m. in POB 2.402, our ASMP and IT colleagues will present the following topics:

  • Workday Update for HCM and Payroll: Laura Marshall will provide an update to how the program is progressing towards the Workday implementation.
  • IAM Modernization Program and IAM Updates: Marta Lang, Autumn Shields, and Rosa Harris will provide an update to the group on SailPoint and on Legacy systems such as Apollo and DPUSER.
  • PIT Crews and Crew Chiefs: We’ve introduced the concepts and role of the PIT Crews and Crew Chiefs over the last couple of ITRC meetings. In the October meeting, Claire Knauth and Rich Janes will discuss, from a business and technical perspective, potential topics each of you can consider in preparation for a productive conversation with your Crew Chief.
  • Open Forum Discussion: Join us for a group discussion on shared information beneficial to CSU IT teams. If there is a specific topic you would like to discuss, email the App Mod team at

For more information about IT Readiness Coordinators, including meeting notes and presentation slides, refer to the IT Readiness Coordinators wiki page.

Please send topic requests for future newsletters to

Admin IT Wiki – A Resource for the IT Community
Visit the Admin IT wiki to review the information there. If you do not see a topic you are looking for or you have new information that will benefit the community, email us at

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