Admin IT Newsletter – Dec. 6, 2016

Hello Admin IT Newsletter subscribers!

More information, as well as an archive of previous newsletters, is available on the ASMP Blog.

In this issue:

  • Workday IV&V Assessment: Initial Recommendations
  • Architectural Patterns Now Available
  • ASMP: HCM/Payroll Snapshot to Occur Dec. 21
  • No IT Readiness Survey for the Second Quarter
  • IT Readiness Coordinator Meeting Dec. 8

Workday IV&V Assessment: Initial Recommendations
In May 2016, President Gregory L. Fenves requested an Independent Verification and Validation (IV & V) Assessment of Workday and Administrative Systems Modernization Program (ASMP). Such assessments are a common practice among large programs and projects, particularly in government, and are used to check and validate that products will meet requirements and fulfill their intended purposes. The president’s goal was to seek the same insight and clarity that was provided by recent audits of Athletics and Campus Safety and Security.

On Nov. 2, 2016 KPMG was contracted to an IV&V assessment of both Workday and ASMP work. The firm will develop and deliver periodic reports to the Office of the CFO, beginning with its first preliminary report delivered Nov. 29 evaluating the feasibility of a July 2017 go-live date and the current Big Bang implementation approach, which would mean going live with both the HCM/Payroll and Financials modules at the same time.

In January, KPMG will provide a final comprehensive assessment and plan for continued monitoring through Workday go live. Visit https://workday.utexas.edu/IVV to see the report and executive communications from Chief Financial Officer Darrell Bazzell.

Architectural Patterns Now Available
As part of ASMP,  the University’s first batch of Architectural Pattern chapters, Integration and Web Publishing, are now available. Architectural Patterns are being developed to help the Administrative IT community navigate the transition from the mainframe to the new Technical Architecture.

Imagine you are baking a cake. You follow a recipe that describes how to combine ingredients to make the cake you desire. To make certain cakes (solutions) you can use different recipes (Architectural Patterns), which combine different ingredients (services and offerings). An Architectural Pattern is a reusable recipe that combines Technical Architecture ingredients to achieve a specific solution that meets business needs.

Architectural Patterns will evolve over time, and more patterns may emerge as we transition to the new Technical Architecture. They are divided into chapters, each addressing specific subject areas and highlighting common problems the community may face. They will ultimately cover the following:

  • Application Infrastructure
  • Authentication and Authorization
  • Data Analytics and Visualization
  • Database Hosting
  • Development Operations
  • Document Management
  • Integration
  • Monitoring
  • Portal
  • Printing
  • Solution Architecture
  • Web Publishing
  • Workflow and Processes

They will be released in batches and will be made available in the upcoming weeks. For more information, send an email to admin-it-delta-force@utlists.utexas.edu, or visit the ASMP Admin IT Wiki.

ASMP: HCM/Payroll Snapshot to Occur Dec. 21
For those areas that are integrating with Workday HCM/Payroll and may want to synchronize their data with Workday HCM/Payroll converted data for testing or other purposes, please note that the extract date for ASMP’s next HCM/Payroll tenant build (P5) is Wednesday, Dec. 21. Any changes to be reflected in the next tenant must be final approved in HRMS before the close of business Wednesday, Dec. 21. The P5 tenant will be used for activities, such as role mapping, in spring 2017. Another snapshot may occur near the start of the spring semester and may be used instead of the Dec. 21 date, but to best ensure having the most up-to-date data in the next Workday tenant, please work toward the Dec. 21 date. For more information, contact Laura Marshall at Laura.Marshall@austin.utexas.edu.

No IT Readiness Survey for the Second Quarter
The App Mod team will not send out the IT Readiness Survey during the second quarter. The program will evaluate starting it again in the third quarter as timeline decisions are made known. We appreciate your feedback and welcome any comments by email at ASMP-App.Mod@austin.utexas.edu.

IT Readiness Coordinator Meeting Dec. 8
The last 2016 ITRC meeting will be Dec. 8, from 9:30-11 a.m. in the Avaya Auditorium (POB 2.302). The tentative agenda includes:

  • TED Update Provisioning/Deprovisioning: Plans for the current environment and beyond, to Workday go live and the University’s first batch of Architectural Pattern chapters, Integration and Web Publishing, are now available. Architectural Patterns are being developed to help the Administrative IT community navigate the transition from the mainframe to the new Technical Architecture.
  • Juan Ortiz and Jim Daniel will discuss ASMP updates regarding Workday and answer questions to support your ongoing work. Bring your questions for discussion.
  • Open forum discussion

The KPMG Update has been postponed due to scheduling conflicts. An update on the Independent Verification & Validation (IV&V) approach will be rescheduled for a 2017 ITRC meeting.

Send additional topic ideas to the App Mod team at ASMP-App.Mod@austin.utexas.edu.


Send topic requests for future newsletters to ASMP-App.Mod@austin.utexas.edu.

Admin IT Wiki – A Resource for the IT Community
Visit the Admin IT wiki to review the information there. If you do not see a topic you are looking for or you have new information that will benefit the community, email us at asmp-app.mod@austin.utexas.edu.

Connect with ASMP
Web: https://modernizing.utexas.edu/
Blog: http://sites.utexas.edu/asmp/
Email: asmp@austin.utexas.edu

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