Qualtrics is the preferred tool for campus surveys because it meets stringent information security requirements not found in most free online survey and web form tools.
Best practices
Accessibility
When building your form please keep in mind web accessibility standards. To help you make with this task we have an instructional checklist available in our Wiki here (login with EID).
Important: For any public facing Qualtrics form we need to be added as a collaborator to be able to run our own accessibility check and standard checklist, before it is published.
Email Triggers
Email triggers allow you to send an automated notification when a form has been submitted to all interested parties. The email notification contains survey results and links to uploaded files.
Email triggers are also used to send a confirmation/follow-up email to the person who submitted the form.
For complete instructions on setting up email triggers visit the Qualtrics help site here.
Email Trigger tip: Confirmation/follow-up emails use piped text codes to pull in the email information from the form into the email trigger.
Information about how this is done can be found in the email trigger help page here.
Important things to keep in mind when setting up your form and confirmation email triggers.
- To be able to send a confirmation email your form needs to have a question requesting email contact information.
- The piped text you want to use will look like this: ${q://QID1/ChoiceTextEntryValue}. Do not use the piped information found under Question Text.
- If you need assistance in setting up email triggers please contact the COFA Web Team at cofawebmaster@austin.utexas.edu.
Learn more:
The university overview and login link to Qualtrics: http://www.utexas.edu/its/survey/
The Qualtrics website contains excellent help pages including screenshots and “Get started” videos.
