Speaker Guidelines

 UT Continuing Pharmacy Education:  Speaker Guidelines

The University of Texas Continuing Pharmacy Education Office (UT CPE) thanks you for your participation as a presenter for our upcoming program. The following guidelines and recommendations have been developed by our educational staff, in reference to specific guidelines and standards set forth by the Accreditation Council for Pharmacy Education (ACPE).  The Speaker Invitation Packet that you received provides details about your participation in a specific seminar, while this Speaker Resources page provides much more general information about your agreement with UT CPE to participate as a speaker in one of their events.  Please contact us if you need any further clarification or assistance in developing your CPE presentation.

∗∗ Important information to note

Presentation Topic Selection

Topics and content are chosen by each conference’s Planning Committee, which consists of members who have extensive domain expertise and who are representative of the typical target audience for that conference. Committees conduct a planning meeting to chose topics based on evaluations and suggestions made by the previous year’s attendees along with current trends and research. Our conferences have a high rate of returning participants, averaging over 60% of participants are likely to have attended the conference multiple times before. Titles and learning objectives are often drafted by the Committee to provide the speaker an idea of what their target audience wishes to learn, and to communicate the gap analysis and general need for the topic. Speakers are always welcome to adjust and edit titles and objectives.

Learning Objectives

The learning objectives for your presentation may have already been drafted by the Planning Committee based on program needs analysis.  As long as you keep to the same theme that was established in the objectives you were provided, you are welcome to edit the learning objectives or even submit your own.  If you feel the need to change the focus of the objectives, please consult with your contact on the Planning Committee  (the committee member who extended your speaking invitation).  If editing or developing learning objectives, please note the following guidelines for CPE credit:

Writing Learning Objectives: Objectives in CPE are meant to describe “what the speaker wants the learner to be able to do upon completion of the activity”.  The written objective must begin with a measurable action verb, and should not contain abbreviations or acronyms.

For example:
• Discuss latest trends in…
• Identify current treatments for….
• Describe new standards for treatment….

Suggested Action Verbs for our typical knowledge-based seminars:
Define, Identify, List, Recall, State, Discuss, Describe, Explain

Verbs to Avoid (not measurable by learning assessments):
Understand, Learn, Know, Appreciate, Believe, Value

Instructional Format 

UT CPE conferences are set up in a traditional lecture format, in a large classroom setting. The use of presentation slides are expected and highly recommended.  Please clearly state the objectives of your presentation at the start of your presentation (see PowerPoint Slides below).  Also attempt to summarize the information you have covered, about every 15 minutes, with a brief summary slide if you wish.  This type of summarizing will help us to convert the video recording of your session to an online session that will serve as an online resource for participants.

Active Learning & Learning Assessment∗∗
Active learning can greatly enhance participants’ retention of content that may otherwise be tuned out during a lecture-only activity. The goal is for retention of content to ultimately improve patient care outcomes.  Ideally, an active learning exercise pulls double duty by also serving as the learning assessment for participants to assess their degree of learning.  ∗∗ Speakers must incorporate Active Learning & Learning Assessment strategies into their presentations to meet ACPE Standards.

Examples of Active Learning strategies for large audiences:
• Assessment questions embedded in slides (multiple choice or T/F), for the audience to answer via their audience responses cards (color-coded cards at each conference).
• Interactive case studies with audience participation via response cards.

Example of a Learning Assessment strategy for large audiences
• Following each Active Learning exercise (assessment question or interactive case), speaker provides clear feedback to the audience about their correct/incorrect answers, which were indicated by the color-coded audience response cards.
Be sure that EACH learning objective is addressed by a question or case.  

∗∗ When your presentation is peer-reviewed prior to the program, UT CPE will contact you if the reviewer cannot clearly determine your active learning/assessment exercises.

Question & Answer Session
Reserve the final 10 minutes of your time block for the Question and Answer session with the audience.  Written questions will be collected from the audience towards the end of your presentation, and then read aloud to you via the microphone by one of our committee members.  Our committee pre-filters the questions prior to reading, by selecting those that are most applicable for the entire audience.  Following the presentation,  presenters may move out to the hallway for an additional 5-10 minutes to discuss remaining questions one-on-one with the few audience members who still have unanswered questions.

PowerPoint Slides/Educational Materials∗∗

Use of presentation slides are expected and highly recommended.  If you choose not to use slides as your educational material, you must provide some other type of educational material(s) for the participants to potentially consult at a later time (a one-page list of recommended resources, a tangible tool to aid in patient care, etc.).  This is required so your session remains eligible for CPE credit.  The final version of your presentation must be submitted by the due date designated in your Speaker Invitation Packet, to allow enough time for the peer review process and printing and/or posting online of materials before the seminar. ∗∗ If UT CPE does not receive your presentation by the designated due date, UT CPE reserves the right to adjust your honorarium and/or your presentation may not qualify for ACPE accreditation.  The majority of our programs are ‘green‘, so you can expect the participants to have online access to your materials a few days before the program begins.  Paper copies will not be provided by UT CPE.

Formatting Slides:
Slide 1:
 List the presentation title exactly as it appears in your invitation letter, or on the agenda found online.
Slide 2:  List disclosures on the second slide, or a statement that you have no financial disclosures.
Slide 3:  List the objectives as the third slide to clearly state the purpose of your presentation, and to outline what the participants can expect to learn.

Equitable and Fair Balance

The University of Texas at Austin College of Pharmacy expects that faculty will provide an in-depth presentation with full disclosure, equitable balance and one that references only the best available evidence.  All presentations must meet the following standards for ACPE accreditation:

Presentations must be non-commercial/non-biased:  Speakers must disclose in the designated Financial Disclosure Form (form provided in Speaker Invitation Packet and at the bottom of this webpage) AND on Slide 2 at the beginning of their presentation, any financial or personal conflict of interests relevant to their topic.  Speakers must also disclose ‘no financial relationships to disclose‘ when applicable.
When specific products or drugs are named, equivalent generics or similar forms of product must also be named. Both brand and generic names of medications should both be listed on presentation slides and handouts.

∗∗ If UT CPE does not receive a speaker’s Financial Disclosure before the due date designated in the Speaker Packet:

 Speaker’s presentation may not be eligible for CE credit
∗ Speaker’s honorarium may be affected

Presentations must be non-discriminatory: When preparing presentations and written materials, presenters are expected to be sensitive to the concerns of all members of the audience in their use of language, hypothetical examples and anecdotes. We encourage you to scrutinize both written materials and oral remarks carefully for stereotypes that might offend program participants.

Peer-reviewed: In an effort to produce CPE activities that are free of promotional bias and in abidance with ACPE Standards for Commercial Support, the UT CPE office will have presentations peer-reviewed for equitable balance, prior to the scheduled activity. If bias is perceived, the UT CPE Director or Assistant Director will then review the presentation to determine a resolution, which may include contacting the speaker to make changes to the presentation content.

Content Validation:  Presentation content must be based on the most recently available evidence, that is accepted within the health care profession as adequate justification for the indications and contraindications in the care or treatment of patients. Scientific research referred to, reported or used in support or justification of a patient care recommendation must conform to the generally accepted standards of experimental design, data collection and analysis.

Video Recording 

Presentations will be video recorded for post-activity online learning. Sessions will be available for participants to view as resources, and they will also be for purchase by practitioners who were unable to attend the live program.   Speakers may review/acknowledge a release statement in their Speaker Packet.
SPECIAL NOTE:  the stage backdrop is typically very dark or black, therefore it is ideal if you avoid wearing a solid dark/black shirt or jacket.  Wearing something other than black will allow you to stand out better for the recording.

While presenting, please…..
While presenting, please attempt to recap information about every 15 minutes with a mid-summary slide if applicable.  The conference sessions will be video recorded, and re-purposed as online resources for participants. These 15-minute summaries help to format the recorded content to the online format.

Program Evaluation

Participants will complete online evaluations and assessments following the program, through the same UT CPE learning management system that was used to register for the program.  If you desire any specific evaluation feedback for your presentation, please email us with the questions you would like for us to include on your evaluation.

UT CPE Required Forms 

These are the same forms as we provide in the Speaker Packet

Additional CE Speaker Resources 

Below are links to additional CPE Resources that you may find helpful

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