Committees

Pharmacy Council Committee Descriptions (2019-2020)

The chair positions requiring a specific pharmacy class (P1, P2, P3) applies to what your status will be in Fall of 2019. If a committee does not require chairs to be in a particular pharmacy class, it will just list the amount of chair positions available for the upcoming year

*** = Two-year commitment


 New Student Orientation (Two P2 chairs***)

  • Organize the events for New Student Orientation (NSO), which takes place the week before the beginning of the fall semester (MUST be present during all of NSO week ).
  • Recruit volunteers over the summer for NSO week  
  • Other activities that may pertain to NSO (such as ordering T-shirts, making flyers, making NSO booklet, and more)
  • Plan and present at White Coat Ceremony 
  • Nomination of NSO subcommittee chairs and subsequent oversight of all NSO subcommittee activities.
  • Planning and executing P2 Sendoff during the spring semester
  • Complete a post-event and event report(s) to the Vice President of Pharmacy Council
  • Mandatory attendance required at all Pharmacy Council meetings

** Strongly suggested to be in Austin for the summer. Position requires strong organizational/time management skills. **


University Outreach Committee (One P2/P3 chair and one P1 chair***)

  • Organize the events for Pharmacy Month in October (which include, but are not limited to, guest speakers, health screenings, and Amy’s Ice Cream social)
  • Communicate with student organizations to coordinate Pharmacy Month’s activities in the summer
  • Recruit volunteers, and organize events and projects for Explore UT (the University-Wide event for the community and prospective students)
  • Brainstorm, develop, and implement novel Explore UT programs to introduce the community and prospective students to the profession of pharmacy
  • Send checklist and post-event evaluation to all committee chairs after Explore UT event
  • Mandatory attendance required at all general Pharmacy Council meetings
  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

 Prospective Student Interview Committee (Two P1***and two P3 chairs)

  • Oversee the entire Prospective Student Interview Process in the Fall (Early Decision) and in the Spring
  • Recruit, manage, and train student volunteers, including P3 students to conduct interviews with faculty members and practitioners 
  • Meet/work closely with the Dean of Admissions to coordinate and plan the interview days
  • Create the schedule for the interview days
  • Coordinate interviewee groups and rotations
  • Organize each interview showcase by creating scripts and contacting necessary faculty for materials
  • Set up the multiple mini interview (MMI) rotations and all of the showcase rooms the day before the interviews
  • Prepare the envelopes of materials for each applicant and each volunteer
  • Ensure the MMI rotations, showcases, and check-in stations are running smoothly and on time during the interview days
  • Present a brief overview of the College to prospective students during the interviews
  • Mandatory attendance required at all general Pharmacy Council meetings
  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

 Faculty Relations Committee (Two chairs)

  • Enhance faculty-student relationships by organizing events (such as fall/spring socials, breakfasts, lunches, thank you letters, coffees and fireside chats) designed to honor faculty and teaching assistants in the College
  • Plan and organize the College-wide Winter Social, “Celebration of Service” event and Spring Social, “Teaching Excellence Awards.”
  • Coordinate the nominations and selection committee for the Service Event of the Year Award & Ben Reed Leader in Pharmacy Award (Fall) and Teaching Excellence Awards (Spring).
  • Participate in and coordinate events each day of Faculty Appreciation Week to honor faculty including a Faculty Breakfast.
  • Coordinate all aspects of the events listed above. This includes but is not limited to: coordinating presentation information with all organizations, arranging catering, planning decorations, soliciting volunteers, etc. 
  • Mandatory attendance required at all general Pharmacy Council meetings
  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

 Student Affairs Committee (One chair)

  • Voice and discuss student issues, and follow through with issues until resolution
  • Plan, organize, and chair the Student Affairs Meeting, held each semester. The meeting will focus on researched issues affecting students within the College.
  • Solicit applications from students to serve on the College of Pharmacy Standing Committees.  
  • Review and select student members to serve on Standing Committees (admissions, curriculum, faculty-hiring, etc.)
  • If representation is requested, serve on TETA committee along with at least three students from each class and the President and Vice President of Pharmacy Council. 
  • Conduct monthly meetings with Standing Committee members
  • Mandatory attendance required at all general Pharmacy Council meetings
  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

Alumni Relations and Records Committee (Two chairs, one reserved for P1)

  • Work with the Development and Alumni Affairs office to increase student involvement in gift stewardship and alumni contact
  • Organize volunteers for monthly Thank You Note sessions. Students write letters for donors to the College of Pharmacy
  • Mandatory attendance required at all general Pharmacy Council meetings
  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

 Health Awareness and Interprofessional Communication (Two chairs)

  • Prior participation in Poverty Simulation is highly recommended
  • Promote disease awareness to the College and University through monthly projects including, but not limited to guest lecturers, passing out disease-awareness ribbons, or designating disease awareness days
  • Along with the student initiatives (KYM and Project Collaborate) and other relevant Pharmacy Council Committees, build relationships with the presidents of the Graduate School of Nursing, Undergraduate School of Nursing, Dell Medical School, and the School of Social Work
  • Promote and lead any collaborative events between colleges (i.e. Poverty Simulation in the Fall and Spring semesters)
  • Work with Project Collaborate and Know Your Medicine to encourage interprofessional involvement at health screenings and other awareness events.
  • Research and find an interprofessional competition in which our College can participate. The competition must be healthcare related and involve other colleges/schools of health care. 
  • Mandatory attendance required at all general Pharmacy Council meetings
  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

Longhorn Pre-Pharmacy Association (LPPA) Liaison (One chair)

  • Mandatory attendance required at all general Pharmacy Council meetings, LPPA general meetings, and LPPA officer meetings. Each week there is either an LPPA general meeting or an LPPA officer meeting 
  • Relay opportunities with College of Pharmacy organizations to LPPA at LPPA officer meetings
  • Present opportunities accepted by LPPA’s executive board to LPPA members at LPPA general meetings
  • Update the event descriptions on LPPA sign-ups for events the night before a general meeting
  • Relay LPPA event sign-up sheets to appropriate UTCOP event coordinator(s) and delegate the following tasks to the coordinator(s):
    • Take LPPA members’ attendance
    • Record which LPPA members are wearing their LPPA shirts
    • Remind LPPA members about the event 24 hours in advance
    • Contact LPPA members with event instructions
    • CC and include LPPA Liaison on all communications with LPPA members
  • Mentor LPPA members via individual or small-group meetings to provide:
    • Mock interviews
    • Advice and knowledge about pharmacy school and/or pharmacy school applications
  • Meet with College of Pharmacy organization presidents to educate them on your role and encourage them to invite LPPA members to their events
  • Present updates about LPPA at Pharmacy Council meetings

 Fitness and Wellness (P1 chair reserved FALL) and (One P2/P3 chair SPRING)

  • Register the College of Pharmacy students for intramural sports
  • Organize the College’s representation on intramural sports teams
  • Organize and promote both University-wide and College-specific events that promote fitness and wellness for the general student body 
  • Organize other sporting activities for faculty and students.
  • Chairs must participate in intramural sports
  • Cooperate with the Fundraising Chairs to research and implement means to fund student IM sports registration fees.  
  • Collaborate with other organizations, colleges, and schools on campus to promote health education. (i.e. contraception classes)
  • Mandatory attendance required at all general Pharmacy Council meetings
  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

 Educational Materials (One chair)

  • Maintain a central database of all educational materials made by College of Pharmacy student organizations

  • Participate in the approval process of new educational materials, along with Professor Rush and Dr. Seltzer

  • Connect student organizations with the educational materials needed for presentation at events

  • Oversee the presentation of educational materials by organizations at college-wide events

  • Maintain strong relations with Project Collaborate and KYM in managing events sign-up sheets for poster presentations

  • Mandatory attendance required at all general Pharmacy Council meetings

  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council


 Fundraising Committee (Two chairs)

  • Design and purchase new items for sale by Pharmacy Council

  • Organize and coordinate all fundraising product purchases

  • Publicize and lead business card ordering and sales (Pharmacy Council-sponsored fundraising initiative)

  • Participate in all college-wide fundraising events (Alumni Weekend, CE at DoubleTree, Explore UT, etc.) and college-specific fundraising days

  • Work with Fitness and Wellness Co-chairs to design merchandise to fundraise for IM sports.

  • Notify shipping office the afternoon prior to a tabling/fundraising day, so tables can be brought out and ready to be set up for the event.

  • Mandatory attendance required at all general Pharmacy Council meetings

  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council


 Diversity and Inclusion (Two chairs)

  • Organize, plan, and advertise Diversity and Inclusion week (Typically early in April)
  • Enlighten students to the diversity within the College through campus-wide initiatives, cultural event notifications, and experiences that enhance cultural competency
  • Communicate with student organizations and coordinate their participation in Diversity and Inclusion week
  • Coordinate with other student organizations on campus (i.e. Dell Med MESH, LEI, etc) to promote diversity and inclusion across multiple professional programs and encourage the discussion of these topics with individuals we do not typically interact with
  • Post reminders on social media/email class reps to remind students to bring traditional clothing/cultural wear back from Winter Break in preparation for the Diversity and Inclusion Week
  • Organize an additional cultural event in the spring or fall semester. (Cultural potluck or Explore UT booth) 
    • Fall – Cultural Potluck
    • Spring – Explore UT Booth
  • Take inventory of all supplies/decorations at the beginning of each semester in preparation for events
  • Organize photo opportunities, decorations, and advertising leading up to the event week
  • Mandatory attendance required at all Pharmacy Council meetings
  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

 Mental Health Awareness & Education Chair (One P2/P3 and one P1 chair)

  • Promote and organize multiple events to:

    • Educate the student body about mental health disorders

    • Foster an open environment to nurture holistic mental wellbeing

    • Promote discussions and dialogues to normalize the perception about mental health disorders.

  • Coordinate efforts between UTCOP professional organizations and other UT entities to hold Suicide Prevention Week in the Fall including events related to:

    • Invited speakers

    • Workshops

    • Led discussions

    • Activities such as arts & crafts, walks, etc to promote mental and physical well-being and balance.

      • Hope Boxes

      • Yoga/meditation sessions

  • Participate in University and community-wide outreach to educate the student body and surrounding communities about mental health disorders, provide gate-keeping training and referral to additional resources.

  • Plan and organize the semesterly stress relief events (fall and spring) to bring students together outside of the classroom.


Project Collaborate (2 chairs) [Student Initiative] — Appointed in January

  • Lead the Project Collaborate Committee, which consists of two members (a junior and senior representative) from each UTCOP Student Organization and the At-Large representatives.
  • Find, organize, and run College of Pharmacy health screenings, along with the assistance of Project Collaborate Committee members.
  • Involve all four campuses (AUS, SAN, ELP, RGV) in Project Collaborate efforts. A minimum of three screenings per semester is expected.
  • Maintain a record of all patients screened, student experience feedback, and patient satisfaction survey responses.
  • Oversee publicity and outreach activities on behalf of Project Collaborate
  • Provide patients with health-related information and connect patients with health resources (educational materials, primary care provider contact, charitable clinic options, etc.)
  • Involve School of Social Work and School of Nursing students in Project Collaborate events
  • Provide the opportunity for students to present posters at all screenings
  • Create goals for each year and ensure that goals are being achieved at regular intervals throughout the year
  • Applicants must have significant health screening experience, be organized, have good communication skills, and have a passion for helping others. Requirements for applicants are included as an addendum to the application
  • Mandatory attendance required at all general Pharmacy Council meetings
  • Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

 Know Your Medicine (One Chair)

  • Oversee medication review and follow-up call service events at their respective regions 
    • Update the faculty advisor on the progress of KYM at their respective regions 
  • Work collaboratively with the other KYM Chair in projects that advance distance site collaboration 
    • I.e. Assist the other chair in setting up a monthly committee meeting to discuss ideas, updates from other sites, and other necessary business 
  • Create a 1 year vision for the upcoming school year and ensure that all committee members are on track towards accomplishing that vision
    • Ensure the vision of KYM is carried out with guidance from the internal development teams 
    • Ex: General goals for each project 
  • Play an active role in all KYM-related research 
    • Meet with both the faculty and research advisor to receive guidance on how to disseminate KYM’s work at conferences and in scholarly peer-reviewed journals
    • Learning the systematic approach of measuring outcomes 

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