Regional Experiential Personnel & PhIRST – September 22, 2015

Dear 2015-16 preceptor faculty,

Over the next several weeks, I will be providing you with tips that I hope you will find helpful as you precept P4 students over the course of the year.  Although it might seem more productive to send one comprehensive e-mail with all of the information you could possibly need, our goal is to provide this large amount of content in “small bites”.  Additionally, even if you are a “seasoned” preceptor, you are encouraged to review these messages and all links provided as a refresher.  If you have any questions, do not hesitate to contact your regional director or me.

This particular message will focus on how to contact your regional experiential personnel, and a few introductory features of PhIRST.


You can find a list of your regional personnel and their contact information at on this website.  Most questions you have can be triaged by the regional director. You are also welcome to contact me at any time; my phone number and e-mail are included in this message.  No question is too trivial-we would rather you ask!


The place to go for all student rotation assignment details is our experiential database PhIRST, and the preceptor access link is  Your UT EID and password are required to enter the system.  Once there, you will see the home page with the dates for rotation blocks for the year.  Make sure you are looking at the correct year – for 2015-16, choose 2015 from the pull-down menu.  On the left-hand menu is a list of things you can do.  One of those is updating your contact information.  Another is View Assignments.  Click on this link to see the students assigned to you for the year, what type of rotation, and links to view and update the evaluation form and hour sheet as well as view the specific rotation manual for that experience-IT IS ALL RIGHT THERE FOR YOU.

One important word about the rotation type such as elective, ambulatory care, etc.  These are labels that serve to ensure that students are receiving the types of P4 experiences that they need to graduate.  If you normally precept an adult medicine rotation, but it is labeled an “elective”, we do not expect you to change your expectations of students just because of the elective label.  If you conduct this rotation consistent with our acute care requirements, that is how you should always conduct it.

That is it for this week.  The next communication will cover the rotation manuals, evaluation form, hour sheet and drug related problem forms.  Thanks for all you do for our program!

Jennifer Riddings-MyhraRegards,
Jennifer Ridings-Myhra, Assistant Dean