Constitution

THE UNIVERSITY OF TEXAS AT AUSTIN

RETIRED FACULTY-STAFF ASSOCIATION

CONSTITUTION

(As approved by the Executive Committee, February 8, 2002. Editorial revisions were made in February and June 2003. Other editorial changes and the updating of some portions of the Constitution were made in July 2007 and April 2013. Editorial changes and revisions to Articles III, IV, V and VI were made in March 2015.)

ARTICLE I
NAME

The name of this organization is The University of Texas at Austin Retired Faculty-Staff Association. It was founded in 1982 and operates under the Office of the President of the University and is administered by The Ex-Students’ Association.

ARTICLE II
PURPOSE

The Retired Faculty-Staff Association has four purposes.

Section 1. To render service to The University of Texas at Austin. For example, members might be called upon by the President or other University officials for assistance with issues where their insights and years of experience would be helpful. Members might initiate fund-raising activities to benefit the University, its programs or its students.

Section 2. To enrich the retirement experience of members through the provision of activities, information or other events permitting continuing social and professional contact with fellow retirees.

Section 3. To provide feedback to UT officials regarding the viability of current retirement benefits and providers and to offer suggestions about additional needed services.

Section 4. To represent members’ concerns related to information and possible changes impacting their retirement benefits and status with The University of Texas at Austin.

ARTICLE III
MEMBERSHIP

Section 1. Retiring employees of the University of Texas at Austin and the University of Texas System Office, including those on modified service or phased retirement, will be given a free first year’s membership in RFSA. Spouses and significant others can be included in this membership. New members will be invited to the first RFSA event following retirement and will be provided with or directed to information on the RFSA website, http://sites.utexas.edu/rfsa, which outlines the benefits of membership. For questions, contact the RFSA Coordinator at 512-840-5657 or by e-mail to barrett@alumni.utexas.edu.

Section 2. With a written recommendation from a current member of RFSA and approval of the Membership Committee, two other categories of membership are available:

  1. Retired faculty and staff and their spouses or significant others who were employed at another University of Texas component institution or other academic institutions;
  2. Retired persons who have been/are supporters of the RFSA organizations.

Section 3. Spouses or significant others, whose circumstances change (due to death, illness, or divorce), are eligible to continue their own membership and may apply for membership in the Association for a new spouse or significant other.

Section 4. Members, who are unable to participate in activities of the Association, due to serious and ongoing health problems, may be granted inactive status membership by the Membership Committee, and while on inactive status pay no annual dues. Inactive status will be indicated in the Directory.

ARTICLE IV
MEETINGS

Section 1. The Association will have at least two formal meetings per year, one in the fall and one in spring. Times and places for the meetings will be determined by the RFSA President, in consultation with the UT President and The Ex-Students’ Association.

Section 2. The fall meeting welcomes members and recent retirees and invites them to join the Association. The time and location of the meeting will be announced in advance in the RFSA Activity Calendar and invitations will be sent by email (preferred) or U.S. mail. The RFSA President may give a report on the Association’s activities and RFSA business may be transacted if two weeks’ notice has been provided. Other University officials may give brief talks or reports.

Section 3. The spring meeting is the annual business meeting of the Association. The time and location of the meeting will be announced in advance in the RFSA Activity Calendar and invitations will be sent by email (preferred) or U.S. mail. Reports will be received from the President, the Treasurer and other Officers, Officers for the coming year will be elected and such business as may come before the body will be conducted. Officials of The University may be invited to address the group.

Section 4. To conduct the ongoing business of the Association, the Executive Officers, other Officers and Chairs of Interest Groups, shall hold at least two meetings during the year.

Section 5. For some years the Chancellor of The University of Texas System has invited RFSA to hold a Winter Reception for Association members at the Bauer House. In the event this pleasant custom continues, notice of the time and location of the reception will be communicated in the RFSA Activity Calendar and in invitations by email (preferred) or U.S. mail.

Section 6. Other meetings of the Association may be called by the President or the Executive Committee to dispose of urgent business. Such meetings may be advertised by email to individual members, giving the time and location of the meeting; such notice must be emailed at least two weeks in advance of such meeting.

ARTICLE V
OFFICERS

Section 1. The officers of the Association are the President, President-Elect, Immediate Past-President, Secretary, Treasurer, Historian and three Members-at-Large of the Executive Committee.

Section 2. Officers will be elected each year at the spring meeting. Nominations shall be made by a nominating committee made up of the Immediate Past-President plus two other members appointed by the President. Other nominations may be made from the floor. Election to each position shall be by majority vote of the members attending and voting.

Section 3. Each new officer will take office immediately after the adjournment of the spring meeting.

Section 4. Terms of Office.

  1. The terms of the President, President-Elect and Immediate Past-President shall normally be one calendar year. Should the office of President become vacant, the President-Elect shall immediately become President, serve out the remaining term of his or her predecessor and the entire term to which she or he was elected.
  2. The terms of the Secretary, Treasurer, and Historian shall be three calendar years. These officers may be re-elected to these positions once.
  3. Members-at-Large shall be elected to three-year, staggered terms. Normally one new member-at-large would be elected to the Executive Committee each year (with the longest serving Member-at Large rotating off the Executive Committee). Members-at-Large may be re-elected once.

Section 5. The President shall serve as Chief Executive Officer of the Association and shall preside at all meetings of the Association and of the Executive Committee.

Section 6. The President-Elect shall perform the duties of the President in the event the President is unable to function.

Section 7. The office of the Secretary is responsible for the minutes of meetings of the Association and of the Executive Committee. The Ex-Students’ Association staff send notices and agendas of Association meetings and maintain a list of members.

Section 8. The Treasurer shall be in charge of the financial transactions of the Association. The Association’s financial records shall be maintained by The Ex-Students’ Association.

Section 9.  The Historian is responsible for maintaining the archives of the Association. The Historian shall collect names and departments of deceased faculty and staff members and non-members (and spouses/significant others) for inclusion in the RFSA Magazine and will share this information with UT Human Resources.

Section 10. The primary role of Members-at-Large is to become familiar with the operations of the Association. Members-at-Large provide advice and counsel to the President and Executive Committee, serve as a voting member of the Executive Committee, act as a representative or spokesperson for the organization at the President’s request, serve on committees, undertake special projects and perform other duties as directed by President.

ARTICLE VI
COMMITTEES

Section 1. The Officers listed in Article V, Section 1, and elected at the spring meeting, together with the Immediate Past-President, shall constitute the Executive Committee, which may transact business in the name of the Association.

Section 2. The Executive Committee shall appoint persons to such standing or ad hoc committees and positions as may be necessary to conduct the business of the Association. Chairs of standing or ad hoc committees and chairs of Special Interest Groups may be invited to attend Executive Committee meetings. If so invited, these individuals should participate fully in Executive Committees deliberations.

Section 3.  In the event an Officer is unable to serve, or to complete his or her term of office, the Nominating Committee shall submit the name of a substitute for that office to the Executive Committee for confirmation.

ARTICLE VII
SPECIAL INTEREST GROUPS

Section 1. Special Interest Groups may be constituted upon the petition of ten or more members of the Association, subject to the approval of the Executive Committee.

Section 2. The organization, activities and meetings of each Special Interest Group shall be determined by the Chairperson(s) of the group, in consultation with the members of the group.

ARTICLE VIII
DUES

Members shall pay dues, as set by the Executive Committee, except that dues are waived for individuals in their first year of membership. Dues are listed on the application form and the Association’s web site.

ARTICLE IX
AMENDMENTS

Section 1. Proposed amendments to this constitution that alter the essential objectives, structure or functioning of the Association must be submitted to members at least 14 days before the meeting at which they are to be considered. Adoption of such changes shall require an affirmative vote of at least two-thirds of the members voting.

Section 2. Proposed amendments that do not alter the essential objectives, structure or functioning of the Association may be adopted by the Executive Committee and reported to the membership.