ARTICLE I : NAME ,LOGO and COLORS
Section 1: NAME. The subdivision of the National Pharmaceutical Association (NPHA) shall be called the Student National Pharmaceutical Association, Inc. (SNPhA).
Section 2:LOGO. The official logo of the organization is a circular mortar and pestle symbol including the organization abbreviation (as pictured on these bylaws). This official logo cannot be used in any form other than as described. This official lo go cannot be changed, altered or adulterated.
Section 3:COLORS. The official colors of the organization are black and white.
Article II : PURPOSES
SNPhA shall have the following purposes:
- To promote the interests of NPhA student members
- To define the future role of minority health professionals in the community;
- To develop a positive image of minority of health professionals;
- To coordinate programs that will improve the health care awareness of minority communities;
- To encourage student NPhA members upon graduation to become NPhA active members
Article III : MEMBERSHIP
All dues paying NPhA student members shall be SNPhA members. The SNPhA membership year is from January 1 through December 31.
Article IV : OFFICERS
Section 1: OFFICERS. SNPhA officers shall be the President, President-Elect, Vice President, Secretary, Treasurer, Assistant Executive Director, and Executive Director.
Section 2: PRESIDENT. The President shall preside at the Annual Convention and at the meetings fo the Executive Committee and appoint the members of committees with the approval of the Executive Committee. The President shall present a report of SNPhA a ctivities at the Annual Convention and shall serve as spokesperson for SNPhA to the NPhA Executive Committee.
Section 3: PRESIDENT-ELECT. The President-elect shall perform such duties that may be assigned periodically by the Executive Committee. The President-elect shall assume the office of president at the subsequent Annual Convention.
Section 4: VICE PRESIDENT. The Vice President shall perform the duties of the President in the absence of the President and shall perform such duties as may be assigned periodically by the Executive Committee.
Section 5: SECRETARY. The Secretary shall maintain regular correspondence with chapters (i.e. delegate, local officers and other necessary persons); record and present minutes from executive meetings and national conventions and other correspondence and written documents as designated by the executive committee.
Section 6: EXECUTIVE DIRECTOR. The Executive Director shall be appointed by the NPhA President and NPhA Executive Director. The SNPhA Executive Director shall be a member of NPhA and a member of the NPhA Executive Committee. The Executive Director shal l be the chief executive officer of SNPhA and shall be responsible to the Executive Committee in the exercise of assigned duties and for executive and administrative decisions or actions with regards to the continuing management of SNPhA business matters. The Executive Director may appoint staff/or executive assistants as deemed necessary with the voting approval of the SNPhA Executive Committee. The Executive Director shall serve for the three-year appointment, to be renewed by the NPhA Executive Committee.
Section 7: TERM OF OFFICE. Elected officers shall be elected for a term of one (1) year and shall serve until their successors have been elected and installed. No individual shall serve more than one term as an elected officer in the same office.
Section 8: VACANCIES. A vacancy in the office of President shal be filled by the Vice President. A vacancy in any other office shall be filled on a pro tem basis by a SNPhA member appointed by the President and approved by the Executive Committee. Any member so appointed will fill the vacant office until a successor has been elected and installed. A vacancy in the office of Executive Director shall be filled by an NPhA Executive Committee member appointed by the NPhA President with the approval of the NPhA Executive Committee until a successor has been appointed.
Section 9: TREASURER. The Treasurer shall coordinate disbursement of funds, maintain regular financial records, sign all checks and complete written reports. The treasurer shall present written report to the membership annually at the annual convention.
Section 10: Any elected officer remiss in his/her duties as stipulated by these Bylaws shall be impeached according to Robert’s Rules of Order.
Article V : EXECUTIVE COMMITTEE
Section 1: COMPOSITION. The Executive committee shall consist of the officers.
Section 2: DUTIES AND AUTHORITY. The Executive Committee shall conduct the business of the association and determine all SNPhA programs, activities and the Annual Convention.
Section 3: QUORUM. Three voting members of the Executive Committee shall constitute a quorum for the transaction of business.
Section 4: VOTING. Any question which might be decided by vote can be taken at the Executive Committee meeting, or decided by vote taken by mail, telegraphic or telephone ballot.
Article VI : HOUSE OF DELEGATES
Section 1: COMPOSITION. The House of Delegates shall consist of the Delegates from SNPhA Chapters and Schools with members. Each delegate must be a SNPhA member and registered at the annual convention.
Section 2: OFFICERS. The President-Elect shall serve as the Speaker of the House of Delegates. The Executive Director shall serve as Secretary to the House of Delegates.
Section 3: DUTIES AND AUTHORITY. The House of Delegates shall serve as the legislative body in developing SNPhA policy and to elect the national officers. The House shall act on such policy recommendations as shall come before it and may adopt appropria te rules or procedures to conduct business.
Section 4: APPOINTMENT OF DELEGATES. Each chapter shall have one (1) Delegate and each school with SNPhA members shall have one (1) delegate. The Delegate shall be elected or appointed at the option of the chapter or school.
Section 5: QUORUM. A majority of the delegates registered at any meeting of the House of Delegates shall constituted a quorum for the transaction of business.
Section 6: NPhA PARTICIPATION. All registered Delegates and Executive Committee MUST attend the NPhA opening session at the annual convention.
Article VII : CHAPTER AFFILIATES
Section 1: COMPOSITION. Any group that is in accordance with the purposes of SNPhA may become a chapter of this organization. All chapters are under the jurisdiction of SNPhA and NphA.
Section 2: DUTIES AND AUTHORITY. The chapters shall conduct business and hold regular meetings as it may establish for the benefit of its members. The chapter shall be responsible for submitting at least one article to the national newsletter. The chap ter shall submit an annual report of their activities at the Annual Convention. Each chapter shall adopt such bylaws and rules or procedures as it deems necessary or desirable to facilitate its business.
Section 3: FINANCES. The chapters shall establish dues in addition to the national membership dues. Any chapter whose member is a national officer, shall receive financial assistance from that chapter to defray the expense of attending Executive Committee meetings.
Section 4: AUTHORITY. The chapter shall act in accordance with the regulation and policy of their university or college and establish their bylaws in accordance with that policy.
Section 5: ADVISOR. The chapter affiliates shall have an advisor who holds a faculty or administrative position with the chapters school. The advisor shall provide direction and guidance to the chapter.
Section 6: MEMBERSHIP. Each chapter shall pay a $45 annual membership fee.
Section 7: CHAPTER REPORT. Each chapter must submit a chapter report every two months which will include a summary of their present and/or upcoming activities. Copies of this report must be submitted to the Executive Director and/or designated staff assistants.
ARTICLE VIII: ELECTIONS
Section 1: NOMINATIONS. The President shall appoint a 5 member Committee on Nominations who shall develop a slate of two (2) candidates for each office to be elected.
Section 2: VOTING. Each Chapter or school shall receive one (1) vote for election of officers one (1) vote for each additional 10 members registered at the Annual Convention.
Section 3: ELECTION PROCEDURE. Elected officers shall be elected at the Annual Convention by the House of Delegates according to the procedure established by the Executive Committee.
ARTICLE IX: COMMITTEES
Section 1: COMMITTEES. The President may appoint such committees as may be deemed neccessary or desirable with the approval of the Executive Committee. Committees shall have such number of members and such duties and authority as the Executive Committee may establish from time to time. The time and place of committee meetings shall be established by the president. Members of commitees shall serve until submission of the committee final report or until discharged by the President.
Section 2: QUORUM. A majority of the members of any committee shall constitute a quorum for the transaction of business.
Section 3: VOTING. Any question which might be decided by vote can be taken at the committee meeting or decided by vote taken by mail, telgraphic or telephone ballot.
ARTICLE X: MEETINGS
Section 1: ANNUAL CONVENTION. An Annual Convention shall be held in conjnction with NPhA Annual Meeting. The Annual Convention shall consist of such sessions and shall have an order of business as specified by the Executive Committee.
Section 2: REGIONAL MEETINGS. A meeting shall be held each year for chapters and SNPhA members in each Region. The time and place, program and order of business for each regional meeting shall be as approved by the Executive Committee.
Section 3: Stipends for National and Regional meetings for the UT SNPhA chapter, shall solely be determined by points earned throughout the semester.
ARTICLE XI: FINANCES
Section 1: SOURCE OF FUNDS. Funds for organization activities shall be obtained from NPhA appropriations and from any other sources approved by the Executive Committee and the NPhA Executive Committee.
Section 2: BUDGET. The Executive Director shall prepare an annual budget and shall submit the budget to the Executive Committee for approval and then to the NPhA Executive Committee for its files.
Section 3: DUES. SNPhA dues shall be established by the Executive Committee with the approval of the NPhA Executive Committee.
Section 4: SIGNATURES OF CHECKS. All checks will be paid out by the Treasurer and signed by the Executive Director, thus all checks will bear both of these signatures.
Section 5: REPORTS TO INTERNAL REVENUE SERVICE. The financial reports shall also be submitted to the Internal Revenue Service.
Section 6: FISCAL YEAR. The fiscal year shall coincide with the calendar year.
ARTICLE XII : PARLIAMENTARY AUTHORITY AND PRECEDENCE
Section 1: PARLIAMENTARY AUTHORITY. The rules contained in the current edition of Robert’s Rules of Order shall govern SNPhA and all chapters in all cases to which they are applicable.
Section 2: PRECEDENCE. In any case of conflict between these Bylaws and any parliamentary authority or other rules or procedures, these Bylaws shall prevail. All such apparent conflicts shall be resolved by the Executive Committee whose decision shall b e binding on all interested parties.
ARTICLE XIII : AMENDMENTS
Every proposed amendment of these Bylaws, with the approval of legal counsel, the Executive Committee and the NPhA Executive Committee, shall be submitted to the House of Delegates for vote. In the case of a mail ballot, each chapter or school with SNPhA members shall have one (1) vote. Ballots may be in whatever form as deemed neccessary to facilitate the voting process, including ballots which can be tallied by automatic data processing mehods. Executed mail ballots must be received by SNPhA by the d ata printed on the ballots to be included in the vote tally. A proposed amendment of these Bylaws shall become effective upon receiving a two-thirds (2/3) vote.
ARTICLE XIV : GEOGRAPHICAL SECTIONS
There shall be geographical sections as determined by the Executive Committee. These sections will serve as the regional designations of the chapters and schools.
The national headquaters is located at the business site of the executive director:
The national headquarters is located at the business site of the executive director:
Dr. Carmita Coleman
Student National Pharmaceutical Association
PO Box 761388, San Antonio, TX, 78245
P: (210) 383-7381
F: (210) 579-1059