How to Join

If you are an institution interested in participating in TARO , you need to  submit an email letter of interest to the Chair of the TARO Steering Committee (Samantha Dodd, 2022) by May 31 (for a July start) or November 30 (for a January start).

Letters of interest should include:

  • Submission of sample EAD finding aid
  • Description of the collections
  • Current mode of creating finding aids, including the degree of EAD adoption, if any
  • Designated contact person
  • Evidence of a web presence

Applications will be reviewed by the TARO Steering Committee in June and December to assess the level of technical support required to onboard new members, the commitment to EAD encoding, and the description of collections.

Repositories that have received state and federal funding for collections processing will receive priority consideration. The number of new applicants accepted to TARO per year will vary according to the current capacity of new applicants and TARO’s capacity to manage its resources and multiple new partners.

As a general practice, new members will begin twice a year (July and January) in cohorts, with variations possible as current TARO initiatives and staffing allow.

Requirements for Participation

Potential participating institutions must have:

  • Collections with finding aids described on TARO should be in the legal custody of their respective institutions
  • Adequate staff to support ongoing work and governance of TARO, at a minimum, providing one representative who can be engaged in the TARO community listserv and serve as a repository point person for any errors or other finding aid questions which may arise
  • Collections that are open and accessible to the public for the purpose of education, research, and/or public programming, as evidenced by the number of days on which the institution is open to the public, the capacity to support access and use, and the availability of staff for this purpose
  • Willingness to release copyright of finding aids so the metadata can be shared on aggregators like ArchiveGrid.

Getting Setup With TARO:

  • Provide a repository logo image file.
  • Provide a brief repository blurb serving as a general overview of the collections at the repository.
  • Provide a URL to serve as an “about” link for the repository.
  • Provide a URL to be used as information for patrons wanting to access materials at the repository (This can be the same as the “About” URL).


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