Internship: Student Trainee (Government Information): Pathways Internship Experience Program (IEP)

Deadline for Applications: September 13, 2016

Job Overview:

This vacancy announcement will be open from 09/07/2016 to 09/13/2016. Only the first 100 applicants will be considered. The vacancy will close on whichever day the first of these conditions are met. If the application limit is reached on the same day the announcement opened, the open and close date will be the same. Candidates are encouraged to read the entire announcement before submitting their application packages.

The Pathways Internship Program targets students accepted for enrollment or currently enrolled in a qualifying educational program in an accredited institution, on a full or half-time basis with paid opportunities to work in agencies and explore Federal careers while still in school. Applicants must meet the definition of “student” in order to be considered for this opportunity. Internship appointments under the Internship Experience Program (IEP) are non-temporary and can last the duration of the student’s academic program. This will be determined at the time of selection. At the successful conclusion of the program, interns may be eligible for non-competitive conversion to a Federal career or career-conditional position in the competitive service. Interns may work full-time or part-time schedules.

Pathways candidates must meet the DOS qualification standards applicable to the position being filled. All applicants must meet the qualifications by the closing date of this announcement.

  • Cumulative GPA of 2.0 at time of application and must maintain at least a 2.0 GPA throughout the entire Pathways Internship appointment;
  • Degree does not have to be related to the position/series; however to be eligible, candidate must meet the OPM qualification standards for the position to which the Intern may be converted.

Student means an individual accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842. Students need not be in actual physical attendance, so long as all other requirements are met. An individual who needs to complete less than the equivalent of half an academic/vocational or technical course-load immediately prior to graduating is still considered a student for purposes of this Program.

Duties:

In a developmental capacity, the incumbent assists higher-level Government Information Specialists in coordinating FOIA requests for information and in providing advice and guidance to management, staff and the public regarding disclosure of Departmental records under the Act, exemptions from full or partial disclosure, confidential business information, appeals of information denials and fee waivers. Helps research and review FOIA requests, clarify issues in requests and evaluate need for further information. S/he participates in responses to FOIA requests involving multiple programs and offices, in reviewing incoming requests for clarity andreasonableness and in contacting requesters for clarification and to discuss document availabilities. Increasingly reviews FOIA responses to ensure their proper coordination, regulatory compliance and responsiveness to the requests. Assists higher-level employees with their service as regional contacts and coordinators for FOIA issues that include interpretation of GIS and IPS policies and development of formal guidance related to release of information under FOIA and the Privacy Act. The trainee participates in development, implementation, management and recommendation of improvements in the administration and operation of regional FOIA programs. Assists in conduct of organizational assessments of FOIA programs and with development of methods and procedures designed to improve and streamline the FOIA process and measure the potential impact of FOIA activities on program operations in the assigned Division. S/he participates in development and delivery of training and briefings on FOIA and Privacy Act regulations, policies and procedures.

The incumbent participates in maintenance of stable and established records management programs for multi-functional regional level organizations and programs within IPS. S/he maintains such programs that include a centralized records function, standardized handling and retention of records, improved records management, conversion of records from paper to electronic and film data and document searches. Assists in development of tools designed to promote effectivecoordination of the programs, and analyzes, evaluates and helps resolve problems and issues involving the development of records management systems, conversion from paper to electronic files, automated retrieval processes and utilization of archiving and storage systems.

The incumbent acts in developmental capacity in increasingly utilizing qualitative and quantitative methods and techniques to assist in the analysis and evaluation of the effectiveness of organizations’ information access and response and records management programs and operations in meeting their established goals and objectives. S/he participates in recommending, developing and monitoring programmatic and operational performance metrics, and in analyzing such data to identify program slippages and their impact on the organization. Assists in integrating program financial, technical, procurement and scheduling information with performance metrics results in providing Office and Division management with preliminary reports and recommendations designed to enhance their program operations. The trainee participates in conduct of organizational and programmatic assessments undertaken by higher-level Specialists to improve effectiveness of Divisions’ work methods and procedures, organizational structures, manpower utilization, distribution of work assignments, delegations of authority, development ofmanagement controls, application of information and documentation systems and related management and administrative functions and activities.

Job Requirements:

Key Requirements

  • Incumbent will be subject to random drug testing.
  • Must be at least 16 years of age by the closing date of the announcement.
  • U.S. Citizenship is required.
  • Must maintain student eligibility for duration of internship.
  • Secret security clearance is required.
  • Projected graduation date on or after Fall 2017.

Qualifications

To qualify for this position at the GS-07 grade level: Completion of 1 full academic year of graduate level education or eligibility under the Superior Academic Achievement Provision after completing a bachelor’s degree. You may also substitute successful completion of one year of full-time graduate education for the experience required at the GS-7 level. This education must have been obtained from an accredited college or university; check with your school to determine how many credit hours comprise a year of graduate education. If that information is not available, use 18 semester or 27 quarter hours.

Certificate Program Requirements:

  • Undergraduate Certificates must contain a minimum of 30 Semester hours or 45 Quarter hours; and
  • Graduate Certificates must contain a minimum of 18 Semester Hours or 27 Quarter hours.
  • For study at a business or technical school, 36 weeks of study (20+classroom hours per week) is comparable to 1 academic year above high school.

The Department of State no longer accepts certificates that are credited with Continuing Education Units (CEUs).

Pathways Internship Program candidates must meet the U.S. Department of State (DOS) qualification standards applicable to the position being filled. All applicants must meet the qualifications Tuesday, September 13, 2016, 11:59 pm EST.

– Cumulative GPA of 2.0 at time of application and must maintain at least a 2.0 GPA throughout the entire Pathways Internship appointment.

– Degree does not have to be related to the position/series; however to be eligible, candidate must meet the OPM qualification standards for the position to which the Intern may be converted.

– All transcripts or educational supporting documentation reflects a projected graduation date on or after Fall 2017.The Pathways Internship Program defines “student” to mean an individual accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842. Students need not be in actual physical attendance, so long as all other requirement are met.

For more information, and to apply, click here.