When do Institute activities begin and end?
The Institute begins with a Welcome Reception on the evening of July 29. Sessions will be held July 30 (beginning at 10 am) through August 5 (ending at 6 pm). A field trip to a game reserve will be held on August 6, and the Institute ends with breakfast on August 7. The complete schedule will soon be posted on the Institute web site (currently under development).
I am booking my own flights. How and when will I be reimbursed?
Please send a copy of your itinerary and receipt to Melissa Biggs as soon as possible. You will be reimbursed after travel is completed.
Can I book a Business ticket or a Coach ticket with extra legroom?
Yes, but we are only able to reimburse you for the Coach fare. Please provide documentation of what the Coach fare is at the time that you purchase your more expensive ticket.
Can I add additional professional or personal travel to the Institute travel and still be reimbursed?
Yes you can be reimbursed for the Institute-related travel. But federal regulations require that Institute-related travel be the most significant part of your trip. This is measured in number of days. The Institute is 10 days, so your additional travel must be less than 10 days in order for your round-trip airfare to be covered. (We just learned that this rule applies to the Institute; please contact us if you have questions or concerns.)
Will lodging and meals be covered by the Institute?
Yes, lodging and meals will be covered from July 29 through August 7. If you must arrive at the Institute early, please let us know. You will also receive a modest per diem.
How will ground transportation be handled?
You will reimbursed for ground transportation to and from your home. The University of Pretoria will make arrangements for ground transportation to and from the Johannesburg airport, as detailed on the information sheet they have prepared.