Committees

Pharmacy Council Committee Descriptions (2021-2022)

The chair positions requiring a specific pharmacy class (P1, P2, P3) applies to what your status will be in Fall of 2019. If a committee does not require chairs to be in a particular pharmacy class, it will just list the amount of chair positions available for the upcoming year

*** = Two-year commitment

✔ New Student Orientation (Four chairs: two P2 chairs***, two P1 chairs***)

Organize the events for New Student Orientation (NSO), which takes place the week before the beginning of the fall semester (MUST be present during all of NSO week ).
Recruit volunteers over the summer for NSO week
Other activities that may pertain to NSO (such as ordering T-shirts, making flyers, making NSO booklet, and more)
Plan and present at White Coat Ceremony
Nomination of NSO sub-committee chairs and subsequent oversight of all NSO sub-committee activities.
Planning and executing P2 Sendoff during the spring semester
Complete a post-event and event report(s) to the Vice President of Pharmacy Council
Mandatory attendance required at all Pharmacy Council meetings

** Strongly suggested to be in Austin for the summer. Position requires strong organizational/time management skills. **

✔ University Outreach Committee (One P2/P3 chair and one P1 chair***)

Organize the events for Pharmacy Month in October (which include, but are not limited to, guest speakers, health screenings, and Amy’s Ice Cream social)
Communicate with student organizations to coordinate Pharmacy Month’s activities in the summer
Recruit volunteers, and organize events and projects for Explore UT (the University-Wide event for the community and prospective students)
Brainstorm, develop, and implement novel Explore UT programs to introduce the community and prospective students to the profession of pharmacy
Send checklist and post-event evaluation to all committee chairs after Explore UT event
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Prospective Student Interview Committee (Six chairs: Two P3 chairs, two P2 chairs***, two P1 chairs***)

Oversee the entire Prospective Student Interview Process in the Fall (Early Decision) and in the Spring
Recruit, manage, and train student volunteers, including P3 students to conduct interviews with faculty members and practitioners
Meet/work closely with the Dean of Admissions to coordinate and plan the interview days
Create the schedule for the interview days
Coordinate interviewee groups and rotations
Organize each interview showcase by creating scripts and contacting necessary faculty for materials
Set up the multiple mini interview (MMI) rotations and all of the showcase rooms the day before the interviews
Prepare the envelopes of materials for each applicant and each volunteer
Ensure the MMI rotations, showcases, and check-in stations are running smoothly and on time during the interview days
Present a brief overview of the College to prospective students during the interviews
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Faculty Relations Committee (Two chairs: one P2/P3, one reserved for P1)

Enhance faculty-student relationships by organizing events (such as fall/spring socials, breakfasts, lunches, thank you letters, coffees and fireside chats) designed to honor faculty and teaching assistants in the College
Plan and organize a Fireside Chat with Dean Poloyac in the fall
Plan and organize the College-wide Spring Social, “Celebration of Service and Teaching Excellence Awards.”
Coordinate the nominations and selection committee for the Service Event of the Year Award & Ben Reed Leader in Pharmacy Award and Teaching Excellence Awards for the spring social.
Participate in and coordinate events each day of Faculty Appreciation Week to honor faculty including a Faculty Breakfast.
Coordinate all aspects of the events listed above. This includes but is not limited to: coordinating presentation information with all organizations, arranging catering, planning decorations, soliciting volunteers, etc.
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Student Affairs Chair (One P2/P3 chair)

Voice and discuss student issues, and follow through with issues until resolution
Plan, organize, and chair the Student Affairs Meeting, held each semester. The meeting will focus on researched issues affecting students within the College.
Solicit applications from students to serve on the College of Pharmacy Standing Committees.
Review and select student members to serve on Standing Committees (admissions, curriculum, faculty-hiring, etc.)
If representation is requested, serve on TETA committee along with at least three students from each class and the President and Vice President of Pharmacy Council.
Conduct monthly meetings with Standing Committee members
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔Alumni Relations and Records Committee (Two chairs: one P2/P3, one reserved for P1)

Work with the Development and Alumni Affairs office to increase student involvement in gift stewardship and alumni contact
Organize volunteers for monthly Thank You Note sessions. Students write letters for donors to the College of Pharmacy.
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Health Awareness and Interprofessional Communication (Two P2/P3 chairs)

Prior participation in Poverty Simulation is highly recommended
Promote disease awareness to the College and University through monthly projects including, but not limited to guest lecturers, passing out disease-awareness ribbons, or designating disease awareness days
Along with the student initiatives (KYM and Project Collaborate) and other relevant Pharmacy Council Committees, build relationships with the presidents of the Graduate School of Nursing, Undergraduate School of Nursing, Dell Medical School, and the School of Social Work
Promote and lead any collaborative events between colleges (i.e. Poverty Simulation in the Fall and Spring semesters)
Work with Project Collaborate and Know Your Medicine to encourage interprofessional involvement at health screenings and other awareness events.
Research and find an interprofessional competition in which our College can participate. The competition must be healthcare related and involve other colleges/schools of health care.
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Longhorn Pre-Pharmacy Association (LPPA) Liaison (One P2/P3 chair)

Mandatory attendance required at all general Pharmacy Council meetings, LPPA general meetings, and LPPA officer meetings. Each week there is either an LPPA general meeting or an LPPA officer meeting
Relay opportunities with College of Pharmacy organizations to LPPA at LPPA officer meetings
Present opportunities accepted by LPPA’s executive board to LPPA members at LPPA general meetings
Update the event descriptions on LPPA sign-ups for events the night before a general meeting
Relay LPPA event sign-up sheets to appropriate UTCOP event coordinator(s) and delegate the following tasks to the coordinator(s):
- Take LPPA members’ attendance
- Record which LPPA members are wearing their LPPA shirts
- Remind LPPA members about the event 24 hours in advance
- Contact LPPA members with event instructions
- CC and include LPPA Liaison on all communications with LPPA members
Mentor LPPA members via individual or small-group meetings to provide:
- Mock interviews
- Advice and knowledge about pharmacy school and/or pharmacy school applications
Meet with College of Pharmacy organization presidents to educate them on your role and encourage them to invite LPPA members to their events
Present updates about LPPA at Pharmacy Council meetings

✔ Fitness and Wellness (Two chairs: one P2/P3, one reserved for P1)

Register the College of Pharmacy students for intramural sports
Organize the College’s representation on intramural sports teams
Organize and promote both University-wide and College-specific events that promote fitness and wellness for the general student body
Organize other sporting activities for faculty and students.
Chairs must participate in intramural sports
Cooperate with the Fundraising Chairs to research and implement means to fund student IM sports registration fees.
Collaborate with other organizations, colleges, and schools on campus to promote health education. (i.e. contraception classes)
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Educational Materials (One P2/P3 chair)

Maintain a central database of all educational materials made by College of Pharmacy student organizations
Participate in the approval process of new educational materials, along with faculty
Connect student organizations with the educational materials needed for presentation at events
Oversee the presentation of educational materials by organizations at college-wide events
Maintain strong relations with Project Collaborate and KYM in managing events sign-up sheets for poster presentations
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Fundraising Chair (One P2/P3 chair)

Design and purchase new items for sale by Pharmacy Council
Organize and coordinate all fundraising product purchases
Publicize and lead business card ordering and sales (Pharmacy Council-sponsored fundraising initiative)
Participate in all college-wide fundraising events (Alumni Weekend, CE at DoubleTree, Explore UT, etc.) and college-specific fundraising days
Work with Fitness and Wellness Co-chairs to design merchandise to fundraise for IM sports.
Notify the shipping office the afternoon prior to a tabling/fundraising day, so tables can be brought out and ready to be set up for the event.
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Diversity and Inclusion (Two chairs: one P2/P3, one reserved for P1)

Organize, plan, and advertise Diversity and Inclusion week (Typically early in April)
Enlighten students to the diversity within the College through campus-wide initiatives, cultural event notifications, and experiences that enhance cultural competency
Communicate with student organizations and coordinate their participation in Diversity and Inclusion week
Coordinate with other student organizations on campus (i.e. Dell Med MESH, LEI, etc) to promote diversity and inclusion across multiple professional programs and encourage the discussion of these topics with individuals we do not typically interact with
Post reminders on social media/email class reps to remind students to bring traditional clothing/cultural wear back from Winter Break in preparation for the Diversity and Inclusion Week
Organize an additional cultural event in the spring or fall semester. (Cultural potluck or Explore UT booth)
- Fall – Cultural Potluck
- Spring – Explore UT Booth
Take inventory of all supplies/decorations at the beginning of each semester in preparation for events
Organize photo opportunities, decorations, and advertising leading up to the event week
Mandatory attendance required at all Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Health Awareness and Interprofessional Communication (Two P2/P3 chairs)

Prior participation in Poverty Simulation is highly recommended
Promote disease awareness to the College and University through monthly projects including, but not limited to guest lecturers, passing out disease-awareness ribbons, or designating disease awareness days
Along with the student initiatives (KYM and Project Collaborate) and other relevant Pharmacy Council Committees, build relationships with the presidents of the Graduate School of Nursing, Undergraduate School of Nursing, Dell Medical School, and the School of Social Work
Promote and lead any collaborative events between colleges (i.e. Poverty Simulation in the Fall and Spring semesters)
Work with Project Collaborate and Know Your Medicine to encourage interprofessional involvement at health screenings and other awareness events.
Research and find an interprofessional competition in which our College can participate. The competition must be healthcare related and involve other colleges/schools of health care.
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council

✔ Project Collaborate (Two chairs either P2/P3, one-year commitment through May 2022 commitment for P3, two-year commitment through May 2023 for P2***)

The Project Collaborate Committee is in charge of finding, organizing, and running College of Pharmacy-led health screenings throughout the academic year. This consists of, but is not limited to: ensuring health screening schedule conflicts do not occur, filling out appropriate paperwork before and after each screening, recruiting TSBP certified pharmacist preceptors to supervise pharmacy students during health screenings, and making sure adequate screening supplies are available at each health screening event. More detailed responsibilities include:

providing the vision for Project Collaborate each academic year
leading the entire committee which consists of two members (a junior and senior representative) from each of the thirteen pharmacy student organizations, the college at large representatives, and distant site representatives in San Antonio.
overseeing all subcommittees: records, outreach, resources
- records: keeping minutes, forms, applications, documentation of statistics up to date
- outreach: promoting our health screening services, communicating with preceptors, historian duties
- resources: keeping inventory, managing finances
collaborating closely and maintaining good relations with faculty advisors, deans, donors, preceptors, community leaders, and representatives from interprofessional schools
making sure that volunteers members are compliant with OSHA standards
representing Project Collaborate at Pharmacy Council meetings
presenting Project Collaborate at the Winter Celebration of Service
assuring that there are enough events and opportunities for volunteers to participate in screenings
keeping the “ProjColl EVENTS” GoogleDoc and Google Calendar up to date
keeping the “Project Collaborate Timeline” GoogleDoc up to date

✔ Know Your Medicine (Two chairs either P2/P3, one-year commitment through May 2022 commitment for P3, two-year commitment through May 2023 for P2***)

Oversee medication review and follow-up call service events at their respective regions
- Update the faculty advisor on the progress of KYM at their respective regions
Work collaboratively with the other KYM Chair in projects that advance distance site collaboration
- e. Assist the other chair in setting up a monthly committee meeting to discuss ideas, updates from other sites, and other necessary business
Create a 1 year vision for the upcoming school year and ensure that all committee members are on track towards accomplishing that vision
- Ensure the vision of KYM is carried out with guidance from the internal development teams
- Ex: General goals for each project
Play an active role in all KYM-related research
- Meet with both the faculty and research advisor to receive guidance on how to disseminate KYM’s work at conferences and in scholarly peer-reviewed journals
- Learning the systematic approach of measuring outcomes
Ensure that regional coordinators and project leaders prepare tangible results that detail their work with KYM
- e. Outcomes of KYM – presented as original research, posters, reports, etc. that will be presented to the Dean at least once yearly
Communicate with the IM director to ensure that supplies are replenished and enough resources are available for events KYM
Mandatory attendance required at all general Pharmacy Council meetings

✔ Social Media Liaison (One P2/P3 chair)

Keep a record of pharmacy council’s accomplishments and activities for the year by taking pictures at various events.
Attend and photograph major events (including but not limited to White Coat Ceremony, Ice Cream Socials, Pharmacy Council GAs, Explore UT)
- Owning a camera and having some experience taking/ editing photos is suggested but not required.
Take the official executive committee officer photograph along with individual headshots of the executive committee officers and committee chairs
Post photographs with explanatory captions on the Pharmacy Council Facebook page
Mandatory attendance required at all general Pharmacy Council meetings

✔ Professional Advocacy Chair (One chair)

Act as liaison for legislative and policy advocacy leaders in student organizations
Coordinate yearly Policy Week by meeting with involved student organization leaders to

aid in planning and promoting events (planning of events will remain the primary

responsibility of the organization(s) sponsoring the event)

Publish periodic newsletters, educating students in the college on relevant legislative

news and events

Encourage student involvement in local, state, and national pharmacy advocacy

organizations (CAPA, TPA, APhA, NCPA, etc.)

Provide students with resources related to legislative involvement and professional

advocacy such as:

Contacts for advocacy organizations
Voting and registration information
Mandatory attendance required at all Pharmacy Council general meetings
Previous involvement in a legislative or policy advocacy role in a student organization

preferred but not required

Cannot hold a concurrent legislative advocacy or policy position in a student

organization in the College of Pharmacy

✔ Mentor/Mentee Chair (Two P2/P3 chairs)

Recruit current students to serve as mentors
Collect information about mentors and mentees and subsequently create mentor/mentee pairs
Collaborate with New Student Orientation committee chairs to plan mentor/mentee activities during New Student Orientation
Plan one college wide social event per semester
Plan mentor/mentee events, including a mentor/mentee week
Facilitate potential mentor/mentee repairings
Mandatory attendance required at all general Pharmacy Council meetings
Complete a post-event evaluation, checklist, and event report(s) provided by the Vice President of Pharmacy Council