Award Administration The PRC administrative staff serve as the liaison with Office for Sponsored Projects (OSP) for award set-up and post-award grant management. The PRC acts as the primary contact in the areas of effort certification, account reconciliation, and financial management. Award Set-Up During the award set-up process, we work with OSP to: Process documentation through UTRMS as necessary for negotiated awards. Prepare revised budgets or award documentation based on actual award terms, as needed. Work with OSP Contracts Negotiator and Grants Specialist to coordinate the facilitation of funded proposals and contracts to ensure the necessary paperwork is completed and the account is set-up. Process through UTRMS any outgoing subaward requests associated with a newly funded award as well increments if necessary. If a grant is expected to be awarded in the near future and an account is needed sooner, please contact the admin staff to discuss the possibility of requesting a pre-award credit. Financial Management Financial management services include new account setup, review of allowable costs on grant accounts, and financial reporting. Services include: Financial reports are provided at a minimum quarterly on all sponsored project accounts. Financial reports include detailed expenses by budget category and can be tailored to fit the specific needs of your project. Reports assist with budget forecasting and reallocations, and planning for fund liquidation by grant end dates. Faculty should prepare a plan within six months of the end date. All account expenses are verified and reconciled against UT’s accounting system to verify transactions. Faculty are encouraged to review their financial reports to ensure there are no discrepancies. The PRC works with UT Accounting to verify costs and ensure all costs are allowable on grant accounts. PRC staff also assist with the submission of financial reports to sponsors and the request of no-cost extensions for grant projects. Please note, extensions should be requested within 90 days of the grant end date. Adding a Delegate in eRA Commons Once logged in, the PI will need to click on the teal button on the bottom left that says “Account Management (Admin)” Click on Delegations at the top Click on the “Search or Add Delegate” blue link on the right Enter the eRA Commons user name for the delegate you want to add: MEGTHOMSON Click three blue dots next to name to edit delegate Click the button to Select All at the top to delegate permission for all items and save.
