Undergraduate Student Onboarding
Complete I-9 (REQUIRED FOR ALL NEW EMPLOYEES)
*If the i-9 task is not on your workday inbox, you can skip the step below. *
One of the most important tasks is to submit your I-9 documents. You are required to submit documentation to prove you are authorized to work in the United States. Failure to submit these documents within 3 days of your start date can result in termination of your employment. Please follow these instructions to complete your employment verification(I-9)
Instructions for Completing I-9 REMOTELY
If you want to submit your I-9 Remotely, please follow the instructions below.
1. Gather the acceptable documents to submit for review to us from the “i-9 list of acceptable documents“. You can select either one document from LIST A, OR one document from LIST B AND one document from LIST C.
2. Login to workday and submit SECTION 1 of your I-9
3. Download and fill out and Sign Section 1 of the “i-9 paper version“
4. Upload your Paper i-9 (section 1 filled out) and the documents for review from step 1 into your workday profile OR to our secure file upload folder
If you need help submitting these documents, please review the i-9 detailed instructions, for additional help please email service@prc.utexas.edu for help or to schedule an appointment in person or via Zoom.
Instructions for Completing I-9 IN-PERSON
Please email service to schedule an appointment for completing i-9 in person – Service@prc.utexas.edu
Once your appointment is scheduled, you will need to review the “i-9 list of acceptable documents” . Bring the appropriate ORIGINAL copies of the documents that meet the requirements. You can bring either one document from LIST A, OR one document from LIST B AND one document from LIST C.
We will make copies of your documents and fill out the i-9 paper version with you, and ensure these are uploaded to workday.
Authorize Background Check
How to submit Time sheets in Workday
Lastly, you are responsible for submitting time for hours worked so, I have attached step-by-step instructions for how to submit time in Workday. Be sure to fill out your time sheets on a weekly basis to avoid getting locked out of your timesheets. The link below will take you to the Paydays and Payroll Deadlines Calendar. Review it so you are aware of deadlines and payroll cut off dates. https://payroll.utexas.edu/paydays-and-deadlines
