Leaving a Position When an employee resigns they must submit a Resignation Letter to PRC Service (service@prc.utexas.edu) with the last day of their employment and review the Employee Separation Checklist to ensure all equipment, keys, ID cards, and records have been returned or properly disposed of. Employee Separation Checklist Resignation Letter Template Notice of Retirement Letter Template Sick Pool Leave Current or separating employees may contribute hours to the Sick Leave Pool. To donate, submit a Sick Leave Pool Transfer (PDF) form to Leave Management.