In This Issue:
- What’s New with Workday 32
- Importance of Processing Deadlines for Hourly Timekeeping, Education, and Communication
- Guidance on Compensation Plans in Workday
- Workday Financial Transaction Committee Formed as Official Subgroup of CUBO
- Krista Hadavi Named New Payroll Director
- How can I view the Cost Center Manager for an account in Workday?
- March 8 – Virtual Lab Friday: What’s New with Workday 32
What’s New with Workday 32
Twice per year, Workday issues major updates ensuring UT Austin will always be in the newest version of Workday. Updates are driven by Workday’s clients and some functionality is required and some is optional or optional for a given period of time. Visit the What’s New in Workday webpage to see what changes will be going into effect with the next Workday Update (WD 32) on March 9.
Importance of Processing Deadlines for Hourly Timekeeping, Education, and Communication
Adhering to processing deadlines has always been important to ensuring hourly workers receive timely pay. However, in a new system, awareness of deadlines, and helping managers and employees also be aware, is even more important as everyone in the processing chain is dealing with change. From employees submitting their hours in advance of the payroll deadline, to managers and timekeepers performing timely approvals, to central business offices monitoring the processes and resolving issues, we all have a part to play in effective processing.
The semi-monthly payroll calendar with payroll processing deadlines is available on the Payroll Services website at https://payroll.utexas.edu/paydays-and-deadlines/semi-monthly-payroll-calendar
Additional resources include:
- Employee and Manager Training
- Timesheet FAQs
- Additional Training for Student Employees
- Time and Absence Training
Any amount of outreach, communication, and education that CSUs can perform with their employees and managers to help them understand deadlines is greatly appreciated.
Guidance on Compensation Plans in Workday
Compensation Plans in Workday default in when staffing transactions (Hire, Change Job, Add Job) are initiated. It is important not to change the compensation package or hourly/salary plan that defaults in when initiating these transactions. If a salary or hourly compensation plan that has defaulted in is switched out with a different plan, it could cause payment errors.
Workday Financial Transaction Steering Committee Formed as Official Subgroup of CUBO
The Workday Financial Transaction Steering Committee has been formed as an official subgroup to the Council of University Business Officers (CUBO). The committee is meeting regularly to prioritize work, form working groups, set deadlines, and drive improvements related to financial data, training, documentation, reports and process for Workday.
Visit the steering committee landing page
Krista Hadavi Named New Payroll Director
Effective March 1, Krista Hadavi is the new Director of Payroll. Krista has over 10 years of service to the university, most recently as an assistant director of payroll. Krista was instrumental in the development and launch of Workday as our university’s new system for human resources and payroll.
How can I view the Cost Center Manager for an account in Workday?
*DEFINE accounts can be viewed in Workday by typing AC before the 10-digit account number (AC##########) in the Workday Search bar and pressing Enter, which returns information for the account’s related cost center in Workday. Click the account’s related cost center in the Search Results, and then click the Roles tab to view the Cost Center Manager for that account/cost center. See this answer in askUS
Find more answers to questions like this in the searchable askUS knowledgebase
March 8 – Virtual Lab: What’s New with Workday 32
This lab will focus on changes and new features coming with the Workday 32 Update, which will go into effect on March 9.
Release Notes Available Online/Via Email
Release Notes, which include known issues, fixes, improvements, and links to new guidance are posted twice-per-week on the Workday Release Notes page. You can also subscribe to receive release notes via email. Please note that starting the first week in March, release notes are moving to a twice-per-week schedule and will be posted on Wednesdays and Fridays.