In This Issue:
- Introducing EBITS
- ICYMI: Faculty and Student Summer Jobs Info Sessions
- Personal Information Key to Smooth Onboarding of Contingent Workers
- Guidance: Adding Exemplary Service Hours
Support for the Workday system is now part of a new organization titled Enterprise Business Information Technology Solutions (EBITS) in the Financial and Administrative Services (FAS) Portfolio.
What is EBITS?
EBITS is a single, enterprise-focused business IT organization that will allow the campus to leverage a consolidated portfolio and enable the organization to partner with business owners and campus stakeholders, more holistically working toward greater effectiveness, efficiency, and coordination of our enterprise IT efforts. The goal of EBITS is to provide the HR, Payroll, and Financial business owners, offices, and stakeholders of these systems a single point of contact for application and related services support.
What does this mean for Workday Users?
As part of EBITS, Workday users will benefit from increased resources, including a collection of people, processes, tools, methods, projects, and services that exist just to support UT Austin’s HR, Payroll, Financial, and Research lines of business. A key differentiator for EBITS will be its understanding of, and close collaboration with, the defined central business process offices and the stakeholders who use these offices’ systems and services.
ICYMI: Faculty and Student Summer Jobs Info Sessions
ICYMI: Faculty Summer Jobs Info Session Video and Training Materials
Video, presentation materials, and new training materials for faculty summer jobs are now available on the Academic Employment training page on the Workday website.
ICYMI: Student Summer Jobs Info Session Video and Training Materials
Video, presentation materials, and new training materials for student summer jobs are now available on the Student Employment training page on the Workday website.
See event listings for Open Labs devoted to faculty and student summer jobs.
Personal Information Key to Smooth Onboarding of Contingent Workers
Just like other employees, Contingent Workers receive onboarding tasks in their Workday inbox. These tasks include updating their personal information, which is a prerequisite for other onboarding tasks such as receiving an ID card and upgraded UT EID. Reminding new Contingent Workers of these tasks is important, because the best time to complete these tasks is before their start date. Being able to obtain their ID card and upgraded UT EID when they arrive on campus will help your new Contingent Worker sail through their other onboarding tasks to help create a frictionless first day at UT Austin.
Check askUs for these and other answers to your Contingent Worker questions.
- What is a contingent worker?
- Where can I find a list of privileges for contingent workers?
- How do I add privileges to a contingent worker or academic affiliate in Workday?
- How do I create a University Affiliate job in Workday?
Guidance: Adding Exemplary Service Hours
For instructions regarding adding Exemplary Service hours to an employee’s balances upon receipt of the President’s Exemplary Award, please reference Workday Progress Overview, ‘Request & Enter Absence.’
Upcoming Open Labs:
Open Lab – Faculty & Student Summer Jobs
Faculty Summer Jobs open lab will Include guidance on assignment entry, mechanics, and best practice for costing changes, Job Costing Tool usage, salary cap monitoring, retro changes, and how to handle niche cases (i.e., 0% faculty; faculty that don’t work in the spring and/or fall but work in the summer).
Student Summer Jobs will include in-depth guidance on various options, mechanics, and best practices as it relates to summer employment and summer insurance eligibility for graduate academic student employees.
- April 25 – Open Lab – Faculty & Student Summer Jobs
- April 30 – Open Lab – Faculty & Student Summer Jobs
- May 2 – Open Lab – Faculty & Student Summer Jobs
- May 7 – Open Lab – Faculty & Student Summer Jobs
- May 9 – Open Lab – Faculty & Student Summer Jobs
Open Lab – General (Staff and Student)
Open labs are walk-in sessions in which users can bring their transactions with them to initiate in Workday. General labs focus on staff, student, and other general topics. Academic, costing, and security have topic-specific labs. There will be dedicated Workday resources available to assist and guide users through transactions. Depending on the time of year, the lab may focus on specific business processes. Open labs are appropriate for anyone who attended instructor-led training and have an HR, finance, academic, or security role in Workday.
Release Notes Available Online/Via Email
Release Notes, which include known issues, fixes, improvements, and links to new guidance are posted twice-per-week on the Workday Release Notes page. You can also subscribe to receive release notes via email. Release notes are posted on Wednesdays and Fridays.