In This Issue:
- How to Review Costing Allocation End Dates
- Summer Insurance Letters Sent to Faculty and TAs/AIs
- Remember, Click Twice to Certify Time for Approval
- Changes made to Prevent Unnecessary Time Entry for NTR Jobs
- New Time Analyst Role Now Available
- Do You Know These Helpful Time Reports?
- Guidance: New Inbox Filters for Hourly and Monthly Workers
- Upcoming Open Labs
How to Review Costing Allocation End Dates
Before the spring semester concludes, it is highly recommended that Cost Center Managers review costing allocation end dates. If adjustments need to be made, the Cost Center Manager should update costing allocations using the Assign Costing Allocation stand-alone business process. Continue Reading on the Workday Blog
Summer Insurance Letters Sent to Faculty and TAs/AIs
Human Resources has issued their annual summer insurance letters to Faculty, TAs/AIs, and GRAs. The Faculty and TA/AI letters include instructions on how to calculate deductions using Workday under the “Payment” section of the letter. Below are links to copies of the letters, including the letter sent to HR professionals across campus.
- 2019 Summer Insurance Letter – HR Professionals
- 2019 Summer Insurance Letter – Faculty
- 2019 Summer Insurance Letter – TAs/AIs
- 2019 Summer Insurance Letter – GRAs
Any questions should be directed to the Human Resources Service Center, email@example.com.
Remember, Click Twice to Certify Time for Approval
For the second semi-monthly payroll in April, there were approximately 5,500 hours of time worked that were entered by University employees but not submitted for approval. As a reminder, the time entry business process allows users to certify time entered before forwarding it on for approval. This process means users will need to click the Submit button twice—once after entering time from the calendar view, and again after certifying the entered time on the Submit Time page. For more information, users can refer to the following Workday Instructional Guides on entering time.
- Enter Time for Non-Exempt Employees(Eligible for Overtime)
- Enter Time for Exempt Employees(Not Eligible for Overtime)
Changes made to Prevent Unnecessary Time Entry for NTR Jobs
As of May 1, 2019, workers in non-time reporting (NTR) jobs are no longer able to submit time worked on NTR jobs in Workday. These jobs have never been required to enter time worked and this change is designed to prevent those in NTR jobs from unnecessarily entering time. This change is also designed to prevent the unnecessary time data from showing up in reports. Continue reading on the Workday Blog
New Time Analyst Role Now Available
A new security role called Time Analyst is available in Workday. Time Analyst is a view-only role with access to Time and Absence data. Time Analyst can view data for the organization they’re assigned to and all subordinates under it. College, Schools, and Units (CSUs) can leverage Time Analyst for staff that have a need to perform analysis on Time and Absence data but do not participate in business processes. Continue reading on the Workday Blog
Do You Know These Helpful Time Reports?
Workday provides the following reports to help determine if users have entered and submitted time. These reports are not only available to those with the new Time Analyst role, but all of the following roles can run these reports, including: Absence Partner, Academic HR Partner, HR Analyst, HR Associate, HR Partner, Manager, Time Analyst, Time Associate, and Timekeeper.
- Timesheet Status Detail – RPT0378
- Timesheet Status Summary – RPT0379
- No Timesheet Entered Report – RPT0153
- Unsubmitted Time and Time Off Report – RPT0235
Guidance: Use Inbox Filters to Identify Time Sheets
New inbox filters available to Time Associates, Managers, and Timekeepers that will allow for identifying time sheets for hourly workers only and for monthly workers only to support mass advancement of time. Learn more in the Workday Instructional Guide (WIG) on Inbox Filters.
Upcoming Open Labs:
Open, walk-in sessions in which users can bring their transactions with them to initiate in Workday. Labs are broken out by academic transactions and Staff/Student transactions. There will be dedicated Workday resources available to assist and guide users through transactions.
- Full List of Open Labs – Faculty & Student Summer Jobs
- Full List of General Open Labs (Staff & Student)
Release Notes Available Online/Via Email
Release Notes, which include known issues, fixes, improvements, and links to new guidance are posted twice-per-week on the Workday Release Notes page. You can also subscribe to receive release notes via email. Release notes are posted on Wednesdays and Fridays.