In This Issue:
- Information Session: Preparing for Fall HCM Processing – July 18
- New and Updated Workday Training for Fall 2019
- Save the Date – New Information Sessions to Focus on Recruiting
- New and Updated Change Job Materials Now Available
- Office Address in UT Directory Now Populated by Workday
- Upcoming Open Labs
Information Session: Preparing for Fall HCM Processing – July 18
Thursday, July 18, 10 AM-Noon
AVAYA Auditorium, POB 2.302 | Livestream Link
Hosted by Human Resources and Academic Personnel Services, this info session is designed to prepare those with core Workday roles for HCM processing for the fall. Employment processing for staff, students, academic employees, and faculty will be covered to include new guidance, changes to business processes, and improvements for the fall. Also included will be guidance and clarification on how to avoid common mistakes observed during the spring semester. Those with core Workday roles are welcome to attend all or part of the info session based on your unit’s needs. For more information, including a draft agenda, visit Preparing for Fall 2019.
New and Updated Workday Training for Fall 2019
For Fall, Workday Training is offering several new and redesigned courses for both new and experienced Workday users.
The following training events require registration through UTLearn:
Workday Basics ILT – This Workday ILT, designed for those who are new to Workday or anyone who initiates Business Processes in Workday that would like a refresher, covers many of the basic concepts and processes found in Workday.
Workday Costing (Basics) and Workday Costing (Advanced) – Updated and now broken into two sessions, the Cost Center Manager ILT course now focuses on the needs of both new and experienced Cost Center Managers.
Workday Security ILT – Learn about Workday’s Security framework and the mechanics of what a Security Partner is able to view and perform. This instructor-led training is a three-and-a-half-hour course that offers participants hands-on experience to assign roles, delegate tasks, and perform other related business processes.
The following open enrollment events will be held in AVAYA Auditorium, POB 2.302:
Workday Costing Basics for HR Roles
Intended for those who hold an HR Security role in Workday, participants will learn Costing Basics to help them understand how Workday costing works and how HR inputs impact costing.
Workday Change Job Demystified
This lecture-style course will provide an overview of the Change Job business process in Workday. By contrasting Workday Business Processes with UT Business Processes, this course will help campus better understand which Workday Job Change reasons to select for a specific UT Business Process.
If you are an experienced Workday user interested in deepening your knowledge of Workday functionality, then this is the course for you. This interactive course will cover advanced topics like troubleshooting in Workday, why dates in Workday matter, and more.
Save the Date – New Information Sessions to Focus on Recruiting
This August, Workday Training will hold two new information sessions in AVAYA Auditorium (POB 2.302) focusing on the recruiting process. Workday Recruiting Basics for Hiring Managers, Screeners, and Interviewers will provide an overview of the role in the recruiting process. Getting Ready for Hire in Workday for Recruiters will offer Recruiters an in-depth look at the recruiting business process in Workday.
Workday Recruiting Basics for Hiring Managers, Screeners & Interviewers
Getting Ready for Hire in Workday for Recruiters
New and Updated Change Job Materials Now Available
When extending end dates for fixed-term employees, initiators can now use the Transfer > Reassign reason for all populations, not just students. The following training documentation has been updated to reflect this change.
Additionally, a new Change Job Reason Matrix tool was developed to help Workday users determine which Workday reason to use based on the UT business reason for the change.
Edit Position Restrictions, Reclassification, and Permanent Additional Duties
instructions have been broken out into independent WIGs, which will make it easier for campus to complete those business processes accurately.
Office Address in UT Directory Now Populated by Workday
Until now, the UT Directory derived Office Address from the Campus Mail Code for each worker. As of now, the UT Directory populates this information from the Primary Work Address displayed in Workday, which is the location of the primary position for each worker. Office addresses for remote workers or workers whose location is only listed as a site, such as UT Main Campus, will not be displayed. Workers who wish to can change their office address displayed in their UT Directory information by entering an Alternate Work Address in Workday. Workers can do this by editing their Work Contact Information. To learn more on how to edit Workday data passed to UT Directory, please view the entry, How do I change information that appears in the University Directory?, in the askUS knowledge base.
Upcoming Open Labs:
Open, walk-in sessions are being offered to allow users to bring transactions with them to initiate in Workday and receive hands-on assistance. Labs are broken out by academic transactions and Staff/Student transactions. There will be dedicated Workday experts available to assist and guide users through transactions.
Open Lab – General (Staff and Student)
General labs focus on staff, student, and other general topics. There will be dedicated Workday experts available to assist and guide users through transactions. Open labs are appropriate for anyone who attended instructor-led training and has an HR, finance, academic, or security role in Workday.
- July 10 – Open Lab – General (Staff and Student)
- July 17 – Open Lab – General (Staff and Student)
- July 24 – Open Lab – General (Staff and Student)
- July 31 – Open Lab – General (Staff and Student)
Open Lab – Summer Jobs – Update
Thank you to everyone who participated in the Summer Jobs Open Labs. Going forward, the assigned Workday Surge resources for each CSU will be available for all Summer Jobs questions.
Release Notes Available Online/Via Email
Release Notes, which include known issues, fixes, improvements, and links to new guidance, are posted twice-per-week on the Workday Release Notes page. You can also subscribe to receive release notes via email. Workday posts release notes on Wednesdays and Fridays.