In This Issue:
- Save the Date: Annual Performance Appraisals Info Session – Sept. 12
- Communication Device Allowance (CDA) End Dates
- Confirm your Role Before Initiating a Change Job Transfer
- New Report Available to Help Alert Workers to Expiring Comp Time
- Get the most out of askUS with these Search Tips
- Upcoming Student Onboarding Sessions
- Upcoming Open Labs
Save the Date: Annual Performance Appraisals Info Session – Sept. 12
Thursday, September 12, 2019, 10 a.m.-Noon
Avaya Auditorium, POB 2.302 | Livestream
The Annual Performance Appraisals in Workday Information Session will show attendees how to complete the Performance Appraisal process in Workday. In this session, representatives from Human Resources and Workday@UT will cover each of the different types of performance appraisal templates in Workday, along with routing, and HR best practices. Those with HR roles in Workday are encouraged to attend or tune-in to the livestream.
Communication Device Allowance (CDA) End Dates
Recently, Payroll Services communicated to HR Executives and Cost Center Managers about the need to update CDA end dates in Workday. All un-updated CDAs currently have an end date set to Aug. 31, 2019. Any CDAs that should continue past August will need to have their end dates removed or updated by initiating Request Compensation Change and Assign Costing Allocation processes. Both processes must be final approved before the Payroll deadline on Sept. 20. The reports and guidance below are available to help CSUs identify and update CDAs for their workers.
- Compensation Plan Assignments with Actual End Dates
- All Positions Costing Allocations – RPT0433.
Confirm your Role Before Initiating a Change Job Transfer
Before initiating a Change Job to transfer a worker to another supervisory organization, make sure you support the proposed supervisory organization. Without the proper security role, you will not be able to make all of the necessary changes in the proposed supervisory organization in order to successfully complete the transaction. This will cause complications which may require contacting the Help Desk or even requesting a rescind of the transaction from Operational Support to resolve. You can check to see if you support a supervisory organization by using the My Supporting Roles report or navigating to the supervisory organization and clicking the roles tab. If you do not support the proposed organization, ask the receiving supervisory organization to Request Transfer instead. For more information about the Change Job business process, review the following materials and plan to attend the next Change Job Demystified training session being held on October 1.
Related Change Job Resources:
- Change Job for Staff and Contingent Workers – WIG
- Presentation Slide Deck from the Aug. 8 Change Job Demystified training session
New Report Available to Help Alert Workers to Expiring Comp Time
A new report is now available in Workday to help workers keep an eye any expiring compensatory they might have, so they can plan to use this time before it expires. The report Compensatory Time Expiring for Worker – RPT0823 will show any comp time set to expire during each of the eight weeks that follows the effective date supplied to the report.
Get the Most out of askUS with these Search Tips
askUS is a searchable FAQ (frequently asked questions) about university-wide systems and processes, including Workday, and the best place to start when you have a question or need a little help. Answers in this regularly updated repository often include links to relevant training materials or other resources, which can make finding the right answer even more useful. Most askUS users know how to search by entering their question or keywords in the search field, but did you know you can also specify required words or words to exclude from your search results? You can even tell askUS to search for synonyms of your keyword or use a wildcard to make sure you don’t miss any variations. Learn how to use these askUS search tricks and more on the askUS General Search Tips page.
Student Onboarding Sessions
Centralized student onboarding sessions will begin on August 1 in the Flawn Academic Center (FAC). Student workers will be able to complete onboarding tasks, including completing the Form I-9.
- Aug.29, 2 p.m.–5 p.m., FAC 30
- Sept. 3, 11 a.m.–2 p.m., FAC 30
- Sept. 4, 1 p.m.–4 p.m., FAC 30
- Sept. 6, 11 a.m.–2 p.m., FAC 30
- Sept. 10, 2 p.m.–5 p.m., FAC 30
- Sept. 13, 11 a.m.–2 p.m., FAC 30
- Sept. 20, 11 a.m.–2 p.m., FAC 30
Student Onboarding Requirements:
- Departments must final approve hires and launch onboarding in Workday
- Students must bring original acceptable documents to establish identity and employment authorization
Upcoming Open Labs:
Open, walk-in sessions are being offered to allow users to bring transactions with them to initiate in Workday and receive hands-on assistance. There will be dedicated Workday experts available to assist and guide users through transactions.
General labs focus on staff, student, and other general topics. There will be dedicated Workday experts available to assist and guide users through transactions. Open labs are appropriate for anyone who attended instructor-led training and has an HR, finance, academic, or security role in Workday. To help with preparations for Fall 2019, we have scheduled the following labs:
- Sept. 4 – Open Lab – General (Staff and Student)
- Sept. 11 – Open Lab – General (Staff and Student)
- Sept. 18 – Open Lab – General (Staff and Student)
- Oct. 2 – Open Lab – General (Staff and Student)
Release Notes Available Online/Via Email
Release Notes, which include known issues, fixes, improvements, and links to new guidance, are posted twice-per-week on the Workday Release Notes page. You can also subscribe to receive release notes via email. Workday posts release notes on Wednesdays and Fridays.