Please note that this page is updated frequently as financial fixes are released as part of release notes.
- Improvements have been made over the course of the last month that significantly improve speed and accuracy of retroactive cost transfers.
- PAR integration has been upgraded to ensure that it creates correct encumbrances.
- When processing a stand-alone costing allocation, base pay, longevity, and one-time payments can no longer be assigned at Worker Position Earning allocation level.
- Regarding encumbrances under-allocating allowances for Faculty members on salary spread if their allowance is academic pay enabled and input with the dates of 9/1 to 5/31 (only 9/12 of the year is encumbered), a validation was created to enforce the 8/31 or no end date is in process. Though this fix is applied, this item cannot be remedied wholly.
- Corrected data related to issues with users entering costing at the earning level for salary that resulted in longevity hitting the Stopgap account.
- End dates for retro costing changes to end dates are now always detected.
- Regarding retro costing, change to end dates not detected as a change in the retro costing allocation; this has been corrected.
- Payroll posted to wrong account; report Costing Allocation Gaps – Worker Position RPT0772 has been enhanced to help identify gaps in costing.
- Enhancements made to report Compensation Plans with No Associated Costing Allocation RPT0465 to provide additional info to help campus identify compensation plans that do not have associated costing allocations.
- Report Filled Position Details RPT0245 is now available to Cost Center Managers and Funded By Managers.
- An issue where position IDs were missing in some records caused some cost transfers not to be picked up by the integration to DEFINE. This has been fixed by an integration enhancement and data clean-up is taking place.
- Changes to costing allocations done only at the earning level were not being picked up by the integration with DEFINE. This has been fixed by an enhancement to the integration and data clean-up is taking place.
- When users enter or correct costing allocations, Workday allows for the user to leave gaps where costing is not funded. A central report has been developed (Costing Allocation Gap report) to monitor for these gaps so users can be notified that there are gaps in funding that must be filled
- Encumbrances will now be posted by 8 a.m. daily.
- Retro Worker Position Earning Level costing allocation changes are now being automatically picked up in DEFINE.
- An issue related to missing retroactive costing allocations being picked up by cost transfers has been fixed
- Sponsored award accounts can no longer be used as the default cost center for a position.
- When business processes are rescinded, encumbrances are not being updated. This is being addressed as part of the encumbrance fixes.
- A new Accounting and Reports web application is available in UT Direct with reports related to GB2 DEFINE data which includes information on salary and fringe. This is accessible to those who have GB2 access. https://utdirect.utexas.edu/apps/acct/reporting/fringe/