Technology has made its way to almost every part of our lives. It was about time that our workplaces got digitized too. Computers and smart devices have revolutionized the way we work, improving our communication, productivity, management, and much more. However, when it comes to in-person meetings, it is tough to get the same experience remotely.
Nevertheless, we can depend on powerful applications like video conferencing, online post-it notes, and team management software that can boost our remote meetings experience. Today we will be counting down our picks for the best tools for improving your online meetings experience.
Zoom Video Communications
Zoom was one of the ultimate video communication tools leading the ranks when the world first experienced the pandemic. Companies, educational institutes, corporations, and individuals were all looking for a well-developed and practical communication application to seamlessly integrate into their lives. Lucky for everyone, the team behind Zoom had been improving their technology since 2011 creating the perfect business video tool that could handle the burden of remote conferencing.
Zoom has tons of features like recording meetings, holding webinars, setting up private meeting rooms, sharing screens, and much more. Users can shift their workplace to a highly secure, remote environment in an instant. Furthermore, the developers have been constantly rolling out updates to make the app as efficient as possible. The app is also available on Android and IOS.
Miro
Miro is a modern, slick-looking online notes tool that sparks creativity and gives you a place to express yourself. The minimal, yet feature-packed tool allows users to create online sticky notes, presentations, mind-maps, and hold video calls. Users can also share their ideas, notes, and presentations and also highlight changes in real-time. The tool is a haven for individuals looking to jot down ideas during remote meetings and take notes for later.
You can customize your notes to keep everything organized and even download your virtual notes in image form. The app also allows integrations with popular apps like Zoom, Slack, Trello, and more. With over 200+ templates to choose from, you can truly customize your infinite canvas just the way you want.
Google Docs
We all depend on Google one way or another for their products or services. Almost everyone these days has a Gmail account, which takes less than 5 minutes to set up. Google has given educational institutes and companies the option to create custom business email addresses to easily and securely collaborate with their teams. Sharing documents is one of the major tasks when communicating remotely. Google Docs, along with other applications like Sheets, Drive, and Slides allow users to add other members to a document or share files on the go.
By adding other members to your documents, you will be able to share real-time changes with your teammates, clients, or business partners. This feature is incredibly useful during remote meetings to avoid resharing documents after every change and ensure everyone stays on the same page. The members can also make changes simultaneously to collaborate on projects and save time.
Calendly
Calendly is the ultimate meeting planner and scheduling tool. Whereas many applications allow users to hold remote meetings, there are not many that can help you automate these tasks. Eliminate the hassle of back-and-forth messaging and let Calendly do the work for you. You can start by setting up your availability timings and then use the custom link to invite others to schedule meetings with you.
You can also embed the link to your website and just wait for the notification once someone schedules a meeting. Calendly allows you to reschedule meetings, change their timings, and even set a location. It is an essential tool to have in your pocket if you deal with a lot of meetings.
Slack
Whether you are a developer, designer, business owner, or just another person, chances are you have heard of Slack. Slack is perhaps the most popular team management tool out there. When it comes to remote meetings, it is vital to have a platform for planning and setting up the meeting. Slack allows you to do just that. While using Slack will give you a more professional appeal, the brand name is not the only thing that stands out about it. Slack allows companies to bring their entire workforce to a single place.
By creating channels, companies can separate different workflows and communicate with each separately. Users can also integrate apps like Docs, Calendar, Simple Polls, Trello, and more to easily streamline tasks and save time. With Slack companies as large as 500,000 can work together and collaborate on projects. It is the perfect platform to plan meetings, communicate and collaborate.
Final Words
Whether it be team management software, research tools, or video calling applications, the ever-improving digital infrastructure has given individuals and companies the edge to stay ahead of their competitors.
The pandemic has taught us exactly how important it is to stay up to date with the latest technology and to take advantage of tools that eliminate time-consuming, repetitive tasks. Reliance on the ever-evolving technology is vital to thrive in today’s market. We hope these tools help you take charge of your remote meetings and achieve your desired goals.