Deadline: Open Until Filled (Posted July 9, 2024)
The position is grant-funded through August 14, 2026, with the possibility of renewal based on funding availability, work performance, etc. Some travel is required.
Purpose
To assist the Director of the Center for Russian, East European, and Eurasian Studies (CREEES) in implementing a wide range of activities to advance the center’s mission–to promote teaching, research, and outreach related to this critical global area. Serve as senior staff liaison to the College of Liberal Arts for the Center for Russian, East European, and Eurasian Studies.
Responsibilities
- Grant Administration – Work with the director to ensure that all NRC and FLAS grant activities are carried out and reported in the online reporting system. Act as a liaison for the center to the granting agency alongside the Department Manager, coordinating program evaluations, helping with budgeting, overseeing grant reporting and submission, and maintaining relationships with major NRC constituents, post-secondary institution contacts, faculty affiliates, international program leads, visiting scholars, heritage organizations, and the community. Act as a point of contact for all international programs and visiting scholars. Assist the director in developing and implementing professional development opportunities and other initiatives that benefit CREEES faculty, staff, and students.
- Event Coordination – Assist the CREEES director in fielding CREEES events requests from internal and external stakeholders and assessing relevance to our unit’s goals and objectives. Act as point person, team coordinator, and organizational lead for all CREEES academic, cultural, and professional development events unless otherwise assigned by the director. Assist the CREEES director in building and maintaining relevant and strategic co-sponsorships and partnerships across campus. Serve as the primary point of contact for events staff support and participants. Communicate effectively with all involved parties, tracking all aspects of event planning and budgeting and delegating tasks to appropriate staff (e.g., travel bookings, event reporting, etc.).
- Student and Alumni Engagement – Assist the graduate advisor with graduate student recruitment and other program needs. Create and implement professionalization services for CREEES students, such as professional development workshops, alumni and employer networking, internships, and career services. Work directly with the CREEES Communications Specialist on creating and maintaining an alumni database, updating the Alumni Spotlights page, and sending out the alumni survey annually. Coordinate and cultivate an alumni network and produce data reports on alumni activities as needed.
- Development/Donor Coordination – Serve as development liaison and work with the chair/director and the CoLA Development Office on donor relations and alumni outreach. Duties include developing and implementing a fundraising plan, cultivating relationships with existing and potential donors, hosting fundraising events, seeking new opportunities for alumni engagement and fundraising, writing and sending thank you notes/emails to donors, and working with the Communications Coordinator on creating and maintaining a donor database.
- Other related functions as assigned.
Required Qualifications
Master’s degree in a relevant field. Four years of experience in program coordination and management. Experience working in an academic context with students, alumni, donors, and faculty. Professional demeanor. Experience managing employees, schedules, budgets, and events.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Four years of experience in program coordination and management. Master’s degree in a field relevant to Russian, East European, and Eurasian Studies. Proficiency in UT administrative processes.
Salary Range
$60,000 + depending on qualifications
Working Conditions
Standard office conditions.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.