Posted: January 15, 2025; Open until Filled
Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the School of Arts and Sciences.
Among the key duties of this position are the following:
- Provides administrative programmatic support to the SAS – Department of German, Russian, and East European Languages and Literatures and all affiliated programs, by coordinating the administration of programs, projects, departmental operations, and/or processes, and management of the preparation and control of records, statistics, reports and documents.
- Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for the department.
- Supports and oversight includes fiscal management, procurement, expense reimbursement, course scheduling, and human resources/academic personnel related processes and transactions.
- Schedules appointments, arranges and coordinates logistics for events and meetings.
- Creates and disseminates departmental communications, informational and marketing materials, and manages departmental listservs and databases.
- Provides office administrative support to the department chair.
- Processes various administrative documents and data.
- Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Program Coordinator in the achievement of unit goals.
- Assists in basic unit supporting research activities, perform some fiscal support functions, and/or serve as liaison within and outside unit.
- Works independently with minimal supervision, within established work parameters, with few direct instructions.
- Carries out routine and non-routine tasks with occasional review of work outputs by supervisor.
- Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration.
Position Status: Full Time
FLSA: Nonexempt
Grade: 04
Annual Minimum Salary: 57356.00
Annual Mid Range Salary: 71372.00
Annual Maximum Salary: 85388.00
Standard Hours: 37.50
Union Description: URA-AFT Administrative
Payroll Designation: PeopleSoft
BenefitsRutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Terms of Appointment: Staff – 12 month
Position Pension Eligibility: ABP
Minimum Education and Experience
- A bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
- A minimum of two years relevant experience in a program coordination or administrative function.
Required Knowledge, Skills, and Abilities
- Must be able to work independently and multitask.
- Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, visitors and guests.
- Good communication and organizational skills and computer literacy including Microsoft Office Suite and Adobe Acrobat.
Preferred Qualifications
- Website content management software. Understanding and application of University policies including but not limited to Procurement, and Travel and Expense Reimbursement.
- Familiarity with Rutgers systems including but not limited to HCM, Procurement, and Visa request.
Equipment Utilized
- PC/Mac, Printer/Copier, SAS faculty appointment request systems, RIAS and SciQuest, Oracle Cloud based applications.
Physical Demands and Work Environment
- Lifting up to 25 lbs.
- Travel to all RU-NB campuses.
- Meets all deadlines as indicated by supervisor.
- Administrative tasks are accomplished carefully and thoroughly, with appropriate questions asked when necessary to ensure that the job is done correctly.
- Demonstrates a working knowledge of university policies and procedures.
Posting Open Date: 01/09/2025
Regional Campus: Rutgers University-New Brunswick
Home Location Campus: College Ave (RU-New Brunswick)
CityNew Brunswick
StateNJ