Deadline: Open Until Filled
Job Description: Perform advanced program administration, development and coordination of resource development, gift management, alumni programs and outreach, travel/thesis grants, special events, program communications and website/social media presence for the Plan II Honors Program.
Job Details:
A successful candidate will be an excellent communicator (both speaking and writing); comfortable in a public facing position; detail oriented; a creative thinker; a team player; able to connect well with people; able to take initiative; highly organized and motivated.
The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa.
For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/
Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:
https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/
For more information on college staff professional development, please visit:
https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund
Responsibilities
Alumni Programs and Communication: Maintain frequent interaction with donors and alumni. Develop programs to engage alumni with the program and facilitate alumni and student interaction. Act as liaison between alumni and current students. Coordinate annual meeting of Alumni Board of Visitors. Compose and disseminate a bi-annual newsletter for alumni, parents, and friends of the program. Coordinate Alumni-student mentoring program and moderate alumni groups on Facebook, Twitter, Instagram, LinkedIn and HookedIn.
Development: Discuss potential gifts and negotiate gift agreements with donors. Cultivate relationships between the program and potential donors, including current students. Create, develop and administer long-term resource development plans, especially for major anniversaries of the program. Maintain donor and alumni information, and evaluate reports in VIP for development purposes. Ensure the proper stewardship of endowments. Maintain accounts on each endowment and ensure that funds are distributed each year in accordance with donor wishes. Maintain databases of donors/principals contact information & coordinate annual endowment letters project with College Development office. Coordinate with University and College development officers as appropriate, and coordinate Program’s participation in Forty for 40 fundraising campaigns.
Event Coordination: Plan, coordinate and market on- and off-campus events for students, parents, alumni, and the public, including the annual Carpenter and Glickman Lectureships, Plan II Family Day, Career Week alumni panels, and Plan II Commencement. This includes, but is not limited to, contract creation & negotiation with speakers/agents and UT’s Office of the Sr. VP & CFO, as well as steps for creating purchase orders and travel arrangements for guest speakers when necessary.
Website/Social Media/Communications/Plan II Newsletter: Responsible for program website maintenance and social media presence, including but not limited to Facebook, Twitter, Instagram, YouTube, HookedIn and LinkedIn accounts in accordance to CoLA specifications and with CoLA Public Affairs staff. Coordinate weekly Plan II student email newsletter and oversight and training of the student newsletter editor.
Student Grants: Administer and coordinate Plan II travel and thesis grant funding applications and fund distribution through the CoLA Scholarship Administration system. Manage the Rowe-Koehl Travel Grant and Worthington essay contest submissions and awards. Coordinate distribution of thank you letters from students to donors for all scholarships issued, including yearly continuing scholarships & those issued by CoLA.
Required Qualifications
Bachelor’s Degree in a related field.
Preferred Qualifications
Master’s Degree in a related field.
Salary Range
$50,000+ depending on qualifications
Working Conditions
- Typical office environment
- Special events may require extended standing or periods of mobility
Work Shift
- Typical M-F, 8am – 5pm, however, flexible shifts coordinated with team members available
- Some evening and weekend work required for special events
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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