Deadline: Open Until Filled; Review of applications begins December 13, 2023
To apply:
Internal Link: https://www.myworkday.com/utaustin/d/inst/15$392530/9925$57002.htmld
External Link: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Outreach-and-Scholarships-Coordinator_R_00030686
Join the CREEES team as a K-16 Outreach and Scholarship Coordinator at The University of Texas at Austin! We are actively seeking a driven and highly organized individual with a profound commitment to education. In this pivotal role, you will be responsible for orchestrating comprehensive outreach programs directed towards educators and K-16 students, collaborating with both local and national institutions.
The ideal candidate will be an effective communicator with a diverse skill set, including proficiency in project management, curriculum development, and event coordination. In this role, you will play a crucial part in advancing K-16 educational accessibility and bolstering academic achievement for students and educators alike. You will also be the lead on student scholarship administration for our center, which will include learning and managing the LASSO university-wide scholarship system at UT Austin. This exciting new platform streamlines the scholarship application and awards process and expands the applicant pool.
If you are an enthusiastic self-starter and able multitasker with a keen interest or track record in K-16 outreach, event planning, and college scholarship coordination and seeking a challenging and dynamic role, we invite you to apply to join our dedicated team. Your expertise will be integral to shaping the educational landscape in Texas and beyond and fostering success for students and teachers.
This position is grant-funded through August 14, 2026, with the possibility of renewal based on the availability of funding, work performance, etc. Some travel is required.
What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.
This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa.
For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.
Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:
https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.
For more information on college staff professional development, please visit:
https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.
Purpose
The Outreach and Scholarships Coordinator helps fulfill the Title VI National Resource Center grant programming commitments for the Department of Slavic and Eurasian Studies and the Center for Russian, East European, and Eurasian Studies. This includes working with UT’s other area studies programs on K-16 teacher trainings and outreach programming and fulfilling other related commitments outlined in our Title VI NRC grant proposal. Additionally, this position coordinates the FLAS Fellows program and other departmental scholarships and student funding initiatives.
Responsibilities
- K-16 Outreach Coordination – Coordinate the center’s outreach programming targeted towards educators and K-12 students. Programming includes educator workshops and seminars, K-12 student enrichment and educational events, initiatives with local and national institutions, and educational trips abroad. Related routine duties include coordinating all aspects of workshops and seminars (e.g., creating and maintaining budgets, promotion, speaker/presenter coordination, event setup, catering, etc.), creating and maintaining relationships with K-16 educators and other outreach professionals, traveling to Texas school districts for events, attending relevant local and national conferences, and working with external partners, including UT’s Hemispheres NRC Consortium, on collaborative programming. Duties also include developing or coordinating the development of area-focused curricula and resources for classroom use by K-16 educators.
- Scholarships and Student Funding Coordination – Serve as FLAS and scholarships coordinator for the department and center. Duties include using the LASSO scholarship system, coordinating the annual solicitation of student applications, organizing various faculty review and selection committees, communicating funding decisions to students, working with the Administrative Associate to create TA/AI offer letters each semester and corresponding Workday assignments, and researching new student funding opportunities. FLAS Fellowship coordination duties include overseeing the entire process (from promotion to grant reporting) and require collaboration with the other FLAS coordinators on campus for promotion and application review.
- Events Production Assistance – Assist with coordinating event planning as directed by the Assistant Director and Director in a timely and effective manner. Tasks may include maintaining event records, updating the website and calendars, event setup/cleanup, and other related jobs. Duties require meticulous documentation of all communication with vendors, partners, and participants and clear and professional communication with the Assistant Director on completed tasks and progress on any assigned work.
- Communications Assistance – Effectively support the Communications Coordinator in managing listservs, sending out surveys, updating the website(s), supporting student organizations as much as possible, and promoting relevant events as directed.
- Grant Reporting – Work closely with the Assistant Director on preparing grant reporting screens for submission well before deadlines. Duties include keeping all tracking documents current and regularly reviewing grant proposals to ensure our activities align with grant goals and requirements.
Required Qualifications
Bachelor’s degree in a related field and three years of experience in program coordination or program administration. Experience planning and managing events. Experience initiating, developing, and managing programs or projects, including assessment of program effectiveness in meeting intended objectives. Experience developing and managing budgets. Professional and effective written and oral communication skills and strong interpersonal skills. Professional demeanor and punctuality. Ability to take on new tasks quickly and efficiently. Ability to juggle, prioritize, and organize multiple tasks. Ability to work independently but also contribute successfully to team efforts. Works well in a fast-paced environment.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Teaching and curriculum design experience. Interest in Russian, East European, and Eurasian cultures and languages. Experience with grants and grant reporting. Familiarity with project management software, basic UT accounting rules, and UT administrative platforms/tools, such as Workday, DEFINE, room scheduling, etc. Previous experience working in an academic institution or office environment. Experience working with international visitors and students. Proficiency in Microsoft Office and web content editing.
Salary Range
$50,000+ depending on qualifications.
Required Materials
- Resume/CV
- Three (3) work references with their contact information; at least one reference should be from a supervisor.
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, and then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current University employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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