Deadline for application: November 17, 2017
About the organization
Through the Rapid Expert Assistance and Cooperation Teams (REACT) contract, PAE provides personnel and related personnel support services to rapidly deploy U.S. citizens on behalf of the U.S. Department of State to advance the democratization, elections, human rights and rule of law efforts of the Organization for Security and Cooperation in Europe (OSCE) in Central Asia, the Caucasus, the Balkans, and Central and Eastern Europe.
Tasks and Responsibilities:
Under the direct supervision of the Director of Administration and Finance (FAU) and working in close co-ordination with the Patrol Hub management, the incumbent is responsible for the efficient administration of FAU functions in the field, ensuring quality and integrity of the FAU service delivery in his/her Area of Responsibility (AoR) and consistency in application of the OSCE Regulatory Framework.
The Administrative Officer will be the main point of contact between the FAU and Operations/Patrol Hub staff in the field. Through the supervision of FAU staff in the field and in consultation with relevant FAU Section Chiefs, he/she will be responsible for the effective co-ordination of all logistic and administrative areas within the Patrol Hub. The incumbent will also supervise the work of general service and administrative support staff in his/her AoR. The selected candidate may be deployed in the Donetsk or Luhansk region.
The Administrative Officer is responsible for:
- Playing a key role in the establishment and maintenance of effective relationship with the programmatic staff in the field, by providing professional customer-oriented service;
- Developing and implementing procedures consistent with the OSCE policy and practice to ensure efficient and proper use of resources;
- Prioritizing and resolving task-related competing demands.
In the area of logistics, procurement, Information and Communications Technology (ICT) and general services, the Administrative Officer is tasked with:
- Reviewing office space requirements and assisting in negotiating rental agreements; organizing maintenance and repair of the premises and equipment;
- Ensuring that ICT equipment is operational and that Mission Members are briefed on their use;
- Ensuring accurate inventory of the equipment and efficient and effective use of assigned assets and supplies; assisting field programmatic staff in planning and implementation of logistical aspects of projects and events;
- Providing the Hub management with advice on transport and ensuring efficient and effective use of transport resources including maintenance; ensuring that staff are briefed on all transport matters; checking new vehicles and ensuring the administration and integrity of the fleet management system;
Moreover, in the area of human resources/training, finance and general administration, the incumbent is responsible for:
- Ensuring the administration of financial consistency and uniform approach to FAU services in the field, as well as the adequate application of Financial Regulations, Rules and Instructions as well as internal control systems;
- Administering human resources activities including recruitment, performance appraisal, job classification reviews, separation of Mission Members, training, etc.;
- Providing staff with guidance on financial administration issues and practices;
- Overseeing identification of office technology needs and maintenance of equipment, co-ordinating enhancements as necessary;
- Supervising the team responsible for finance, travel and general administrative support;
- Reviewing and certifying travel requests, payment requests and invoices;
- Performing other duties as assigned.
Requirements include, but are not limited to:
- Minimum 6 years of relevant, diversified and progressively responsible professional experience including at least 3 years at the management level relevant to the actual position;
- Proven record of effective management of logistics, supply, transport and storage operations;
- Ability to establish contact and constructive relations with local population and officials;
- Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure; proven resilience to high stress environments;
- Professional fluency in the English language, both oral and written, and the ability to communicate clearly and concisely;
- Demonstrated ability and willingness to work as a member of a team with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Ability to operate Windows applications including word processing, Excel and email.
- Possession of a valid automobile ‘Class C’ driving license (desirable);
- Working knowledge of Ukrainian and/or Russian language(s) (desirable);
- Experience in facilitating dialogue and applying mediation skills in practice (desirable);
PAE Government Services, under contract for the U.S. Department of State, is seeking applications from well-qualified U.S. citizens for the following position within the Organization for Security and Cooperation in Europe (OSCE):
Level: Middle Management
Area of Expertise: General Staff/Monitoring
Vacancy Number: VNSMUS00645
Duty Station: Ukraine
Apply by: For full consideration apply by Nov. 17, 2017
View the job description:
In order to receive full consideration, interested parties should create an online application and enter the relevant vacancy number at: https://www.pae.com/careers-react by 17 November. Only finalists will be contacted. PAE-REACT will interview short-listed candidates in order to make nominations by the OSCE deadline.
Equal Opportunity Employment
The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.