Deadline: Open Until Filled
The Outreach Coordinator helps fulfill the Title VI National Resource Center grant programming commitments for the Department of Slavic and Eurasian Studies and Center for Russian, East European, and Eurasian Studies. This includes working with the other area studies programs at UT on K-16 teacher trainings and outreach programming, as well as fulfilling commitments outlined in our Title VI NRC grant proposal.
General Notes
Position is grant-funded through August 14, 2026, with the possibility of renewal based upon availability of funding, work performance, etc. Some travel required.
What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.
This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable
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Responsibilities
- Event planning – In charge of all aspects of event planning, pre-event set-up, and communication with all involved parties. Prepare event updates for weekly staff meetings to keep staff informed of the status of all upcoming events. Utilize a shared online organizational platform (Asana) and update all event details regularly, so that the staff can access and report on the status of an event at any given time. Work with the Communications Coordinator on all event promotion, social media, posters, and targeted mailings. Work with the Communications Coordinator to create and update web copy for all center outreach activities on the departmental website and blog, event listings, social media platforms, etc. Work in conjunction with the Communications Coordinator to ensure outreach activities are promoted effectively. Be the point of contact with guest speakers and vendors before and during events. Gather and report audience attendance, and do all post-event reporting. Oversee and execute the budget for outreach events and activities. Work closely with accounting contacts in the office to track spending and budget reconciliation.
- K-16 Outreach – Organize and assist with K-12 pre-service and in-service teacher training workshops and seminars-including occasional travel to other Texas school districts, state and national conferences. Assist in developing area-focused curriculum for K-12 educators and provide regionally relevant materials for K-12 classrooms. CREEES is part of Hemispheres, the NRC consortium on campus, and the Outreach Coordinator works closely with the other members to carry out K-16 outreach. Not all of the activities are done collectively, but the majority will be done in partnership with the other national resource centers on campus.
- Grant reporting – Responsible for collecting and entering data on outreach activities (including Performance Measurement Forms) to be entered into IRIS in a timely manner. Work closely with Assistant Director on preparing grant reporting screens for submission well in advance of deadlines. Maintain regular contact with and provided needed information to external grant evaluator. Keep all spreadsheets and tracking documents up to date. Regularly review the grant proposal and ensure the scope of activities of the National Resource Center grant are being met.
- Grant writing – Assist with creating content for and editing grant proposals.
- Perform other duties as required.
Required Qualifications
Bachelors degree in Area Studies, History, Education, or related field–or High school graduation or GED with commensurate work experience in outreach; at least 3 years of experience in program coordination or program administration is required with a Bachelor’s degree. Experience planning and managing events. Professional written and oral communication skills and strong interpersonal skills. Professional demeanor and punctuality. Ability to take on new tasks quickly and efficiently. Ability to juggle, prioritize and organize multiple tasks. Ability to work independently but also contribute successfully to team efforts. Works well in fast-paced environment. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with grants and grant reporting. Interest in Russian, East European and Eurasian cultures and languages. Familiar with basic UT accounting rules. Previous experience working in an academic institution or office environment. Experience working with international visitors. Proficient in Microsoft Office and web content editing.
Salary Range
$48,000 + depending on qualifications
Working Conditions
Typical office environment
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest