Job: Assistant Director (Program Management Specialist) Russian Flagship Program (Indiana University)

Deadline: Open Until Filled

Position #: 307515

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Department Specific Responsibilities

  • Oversees, manages, and provides overall direction for all administrative aspects necessary for the success of the Russian Flagship Program.
  • Provides administrative assistance as needed, shares tutor-lists and student-lists with the IU Language Workshop.
  • Serves as point of contact for administrative issues with Indiana University units (IUTS, CeLT, Global Living and Learning Community, Overseas Study, etc.), federal and other funders, and other external agencies.
  • Facilitates activities with other Flagship programs. Directly supervises support and temporary staff and coordinates workflow for the Program.
  • Takes lead role in writing and revising position descriptions, and serves on all program search committees.
  • Trains new staff and monitors performance.
  • Formulates program objectives and creates policies to meet them.
  • Coordinates program operation with all collaborative units (REEI, LW, CeLT, Global Living and Learning Community, etc.).
  • Evaluates and provides guidance for activities of other professional staff, such as outreach and recruitment and accounting activities.
  • Addresses unique and unexpected challenges and problems that arise, and determines solutions and works with colleagues to implement them.
  • Designs and implements regular self-assessment instruments in collaboration with the Director to evaluate performance and efficiency of multiple constituencies of the Program – students, instructors, tutors, advisors, recruitment venues, and other components (e.g., ROTC information sessions).
  • Develops promotional materials and actively markets the program.
  • Conducts outreach, promoting the program locally, regionally, and nationally.
  • Coordinates recruitment efforts with other Flagship programs.
  • Serves as advisor to Flagship students and provides advice and counsel to students and parents.
  • Monitors students’ progress and maintains student local database and the national Russian Flagship Student Certification system.
  • Prepares reports for stakeholders at various levels IIE/NSEP, IU, Slavic Department, OVST, etc.
  • Together with the Director writes grant applications for the Program.

General Responsibilities

  • Plans, directs and implements programs or events, including the creation of materials to support these events.
  • Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
  • Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
  • Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
  • Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.
  • Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
  • Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. 

EDUCATION

Required

  • Bachelor’s degree

WORK EXPERIENCE

Required

  • 2 years in related field

Preferred

  • Knowledge of the Russian language, Russian language pedagogy, or Russian area studies preferred.

SKILLS

Required

  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Seeks to acquire knowledge in area of specialty
  • Highly thorough and dependable
  • Demonstrates a high level of accuracy, even under pressure

Preferred

  • Grant writing, management, and reporting
  • Proficiency in Russian

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

The position requires regular domestic and international travel, including long overseas flights, in-state and out-of-state driving, national flying.

Work Location

Bloomington, Indiana

Advertised Salary

$45,000 – $47,000 annualized salary (paid monthly)

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University’s Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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