To ensure timely payment as well as our compliance with University policy, state and federal law, the Business Office asks that ALL 3 documents (Guest Information Sheet, PIF, and ID) be submitted together to Joanna Kaminski email@example.com at least 30 days prior to your guest’s visits. We cannot accept incomplete forms, as the system does not allow us to proceed with missing information.
Please be advised that we may not be able to honor late requests. The Purchasing Offices requires that we process and issue a purchase order prior to the individual’s rendering or completion of services. University policy prohibits us from issuing purchase orders after the fact. A payment request to your guest may not be possible if paperwork isn’t completed and submitted on time.
STEPS FOR PAYING A GUEST ARTIST OR SPEAKER
Obtain a Payee Information Form (PIF) and a picture ID photocopy from your guest. Please note that only certified signatures are accepted on the PIF. This means your guest must either sign the form by hand with a pen, or through an electric signing service such as DocuSign. Signatures that are simply typed in will not be accepted. If your guest is an international visitor, please contact Tony Zapata (firstname.lastname@example.org) for additional document requirements.
Using the information from the PIF, complete the Guest Information Sheet. All fields MUST be filled in. Submit the Guest Information Sheet, PIF, and ID to Joanna Kaminski at least 30 days prior to your guest’s visit.