Point of Contact
Your point of contact for recital programs is the Marketing Designer. Contact nathan.russell@austin.utexas.edu for any questions or concerns regarding programs for your concert.
Digital Programs
Beginning in Fall 2024, all programs for these ensembles in BSOM facilities will be fully online digital programs. Full programs will be posted on your event page on the BSOM event calendar. Audience members will access the program by scanning a QR code upon entry into the hall, or before they arrive. Streaming audiences will also have access to the full program online.
The upgraded digital programs are fully interactive programs written in native html and optimized for small screens that will provide a better experience for concert goers than the previous .pdf paperless programs. See an example of a digital program.
Forms & Templates
Program Notes
The school provides original program notes for faculty recitals that meet the following criteria:
- The recital is scheduled at the beginning of the season as part of the Faculty Recital Series
- The recital is a ticketed event
- Final repertoire is submitted on time and not significantly changed after the program process begins (60 days before recital)
- The repertoire is such that producing quality program notes is possible
Your recital will automatically receive program notes if your final repertoire is submitted on time. You do not need to request them.
Bios & Headshots
Programs include bios and headshots for all performers in most programs. Submissions must meet these criteria:
Bios: 170 strict word limit. Longer bios will be truncated.
Headshots: should be 2000 pixels on the long side. Portrait (vertical) Images are generally preferred.
The program office keeps faculty artist bios and headshots on file to be easily re-used. If we do not have an acceptable bio or headshot on file, the marketing designer will reach out to you to supply them, and then keep any submission on file for future use.
You may send updated bios and headshots at any time.
If you fail to supply a suitable bio within the word limit, any online biography we have for you will be truncated at the end of the sentence near 170 words.
Guest Faculty Artists
If other BSOM faculty members are performing on your program, the programs office will work with those faculty members to include updated bios and headshots.
Other Guest Artists
The faculty artist must supply headshots and bios for all guest artists that meet the above specifications.
Timeline
The timeline for faculty recital programs is as follows:
Summer: Program notes are commissioned for Faulty Recital Series concerts, based on the repertoire you submitted for the Season Highlights.
9 weeks before: You will receive an email from the marketing designer requesting your final rep list and order. This list will be used to write program notes. A submission form will be provided, or can be downloaded from Box.
8 weeks before: Deadline for you to submit your final rep list to the marketing designer. Include any guest artist bios and headshots with submission form if possible.
30 days before: The first version of your Program is published online to your event page, and we’ll send you an email notification. You should proof the document carefully. The school does not supply proofing for your program.
Revision Process: the programs office will provide update your online program with requested revisions within three business days of receiving revision requests. We can revise the program as many times as necessary within the revision period up until 7 days before your concert. The number of drafts we are able to create during this time will depend on how quickly you submit change requests.
7 Days before: Final revisions are due. Upon publishing these revisions, the programs office considers this to be your completed program.
7-0 Days before: If you have last minute changes or revisions, the programs office will make every effort to make these changes. These changes typically should be minor corrections, except in unforeseen emergency circumstances. We will make every effort to update your program with these revisions, but they can not be guaranteed.
The Day Of your Recital Your event manager will pick up QR codes for your concert and display them at the entrances to the hall.
Adding a Recital Mid-Semester
The programs production scheduled is created at the beginning of each semester. It is updated periodically to accommodate late additions, however the production schedule gets very busy and mid-semester additions can sometimes be overlooked. If you schedule a recital mid-semester, please reach out to the programs office as soon as possible to ensure your recital is added to the production schedule.
