Point of Contact
Your point of contact for recital programs is the Marketing Designer. Contact firstname.lastname@example.org for any questions or concerns regarding programs for your concert.
Forms & Templates
For official programs provided by the school
If you miss submission deadlines or wish to handle programs yourself.
The school provides original program notes for recitals that meet the following criteria:
- The recital is scheduled at the beginning of the season or with enough lead time to write program notes (at least 60 days)
- The recital is a ticketed event
- Final repertoire is submitted on time and not significantly changed after the program process begins (60 days before recital)
- The repertoire is such that producing quality program notes is possible
Your recital will automatically receive program notes if your final repertoire is submitted on time. You do not need to request them.
If you would prefer not to have program notes generated for your program, please let the marketing designer know this when you submit your repertoire, so the school can avoid incurring costs for program notes that will not be used.
Some reasons you may choose not to include program notes:
- You plan to speak about your repertoire from the stage in lieu of program notes
- Your concert consists of a large number of very new works, or lesser-known works for which quality information may not be easily available for our writers.
In some rare instances, where information on a single new or rare work is not available, the programs office may omit those pieces from your program notes and request that they be supplied by the faculty member.
Bios & Headshots
Programs include bios and headshots for all performers in most programs. Submissions must meet these criteria:
Bios: 170 strict word limit. Longer bios will be truncated.
Headshots: should be 2000 pixels on the long side. Portrait (vertical) Images are generally preferred.
The program office keeps faculty artist bios and headshots on file to be easily re-used. If we do not have an acceptable bio or headshot on file, the marketing designer will reach out to you to supply them, and then keep any submission on file for future use.
You may send updated bios and headshots at any time.
If you fail to supply a suitable bio within the word limit, any online biography we have for you will be truncated at the end of the sentence near 170 words.
Guest Faculty Artists
If other BSOM faculty members are performing on your program, the programs office will work with those faculty members to include updated bios and headshots.
Other Guest Artists
The faculty artist must supply headshots and bios for all guest artists that meet the above specifications.
The timeline for faculty recital programs is as follows:
Summer: In the summer before the season in which your recital appears, the communications team will reach out to you requesting partial repertoire that can be used to highlight your program in the season brochure.
9 weeks before: You will receive an email from the marketing designer requesting your final rep list and order. This list will be used to write program notes. A submission form will be provided, or can be downloaded from Box.
8 weeks before: Deadline for you to submit your final rep list to the marketing designer. Include any guest artist bios and headshots with submission form if possible.
5 weeks before: You will receive a First Draft of your completed Recital program for review. You should proof the document carefully. The school does not supply proofing for your program.
4 weeks before: Deadline to submit corrections for your program, along with any missing information such as guest artist bios, and missing program notes.
2 Days Later: A second draft of the program is supplied to the performer.
5 Days later: Deadline to submit 2nd-round corrections to the programs office.
2 Days Later: A third draft is supplied to the performer.
5 Days later: Deadline to submit final corrections.
12 Days before: Your program is considered finalized and is scheduled to print. Because of the high volume of printing, your program typically prints 10-12 days before your recital. No further changes can be made. Finished programs are delivered to the box office.
The Day Of your Recital Your event manager will pick your programs up from the box office and bring them to your recital. Nothing is required on your part.
*The timeline above is a general guideline. Any due date that lands on a weekend is automatically moved to the following Monday. While the deadlines should be considered general guidelines, the 12 day deadline is a hard deadline. The program must be finalized 12 days before to accommodate the school’s printing schedule.
Adding a Recital Mid-Semester
The programs production scheduled is created at the beginning of each semester. It is updated periodically to accommodate late additions, however the production schedule gets very busy and mid-semester additions can sometimes be overlooked. If you schedule a recital mid-semester, please reach out to the programs office as soon as possible to ensure your recital is added to the production schedule.
Recitals that are added to the calendar late may not receive program notes.