Guest Artist Programs Point of Contact Your point of contact for recital programs is the Marketing Designer. Contact nathan.russell@austin.utexas.edu for any questions or concerns regarding programs for your concert. As the faculty sponsor for this event, the Marketing Designer considers you the point of contact for the guest artist. In most cases, the marketing designer will not work directly with the guest artist, and will instead work through you. Forms & Templates For official programs supplied by the school Guest Artist Submission Form If you miss submission deadlines or wish to handle programs yourself DIY Concert Program Templates Program Notes The school does not provide program notes for guest artist rentals. If you or the artist wish to provide complete program notes on the repertoire, you are responsible to supply them via a separate handout. they will not be supplied by the school. The notes must be in the public domain, or you must have written permission to use them. Bios & Headshots Programs include bios and headshots for all performers in most programs. Submissions must meet these criteria: Bios: 170 strict word limit. Longer bios will be truncated. Headshots: should be 2000 pixels on the long side. Portrait (vertical) Images are generally preferred. The sponsoring faculty must supply headshots and bios that meet these specifications for all guest artists. You do not need to submit these for Any BSOM faculty artist. Timeline The timeline for guest artist recital programs is as follows: 37 days before: You will receive a request for program information from the programs office, wish a submission form included. 30 days before: Deadline to submit the program submission form to the marketing designer. 27 days before: The initial draft of your program will be published to the online event page, and you will receive an email notification. 27 days – 7 Days before: Revision process. You may request as many revisions as required during this period. The programs office will make revisions approximately 3 business days after requested. 7 days before: Final revisions are due. Your program is considered finished after these revisions are published. 7-0 days before: Typically small updates and corrections to your programs can be made during this period. However we can not guarantee corrections after the 7-day deadline. The Day Of the Recital: Your event manager will pick up QR codes for your event and display them outside of the hall. Adding a Recital Mid-Semester The programs production scheduled is created at the beginning of each semester. It is updated periodically to accommodate late additions, however the production schedule gets very busy and mid-semester additions can sometimes be overlooked. If you schedule a recital mid-semester, please reach out to the programs office as soon as possible to ensure your recital is added to the production schedule.
