Point of Contact
Your point of contact for recital programs is the Marketing Designer. Contact nathan.russell@austin.utexas.edu for any questions or concerns regarding programs for your concert.
As the faculty sponsor for this event, the Marketing Designer considers you the point of contact for the guest artist. In most cases, the marketing designer will not work directly with the guest artist, and will instead work through you.
Forms & Templates
For official programs supplied by the school
If you miss submission deadlines or wish to handle programs yourself
Program Notes
The school provides program notes for concerts that are paid, ticketed events. This generally excludes most guest artist recitals. If your guest artist event is a ticketed event, the program will be treated like a faculty recital.
If you or the artist chooses, you may include a single general program note describing the nature of the entire program. This note should be 300 words or less.
If you or the artist wish to provide complete program notes on the repertoire, you are responsible to supply them via a separate handout. they will not be supplied or printed by the school. The notes must be in the public domain, or you must have written permission to use them.
Bios & Headshots
Programs include bios and headshots for all performers in most programs. Submissions must meet these criteria:
Bios: 170 strict word limit. Longer bios will be truncated.
Headshots: should be 2000 pixels on the long side. Portrait (vertical) Images are generally preferred.
The sponsoring faculty must supply headshots and bios that meet these specifications for all guest artists. You do not need to submit these for Any BSOM faculty artist.
Timeline
The timeline for guest artist recital programs is as follows:
6 weeks before: You will receive a request for program information from the programs office, wish a submission form included.
5 weeks before: Deadline to submit the program submission form to the marketing designer.
4 weeks before: marketing designer sends a first draft of the program.
3 days later: Deadline to submit corrections for your program, along with any missing information such as guest artist bios, and missing program notes.
3 Days Later: A second draft of the program is supplied to the faculty sponsor.
3 Days later: Deadline to submit 2nd-round corrections to the programs office.
2 Days Later: Final Program is delivered to the Faculty sponsor
12 Days before: Your program is considered finalized 12 days before your recital, and is scheduled to print. Because of the high volume of printing, your program typically prints 10-12 days before your recital. No further changes can be made. Finished programs are delivered to the box office.
The Day Of the Recital: Your event manager will pick your programs up from the box office and bring them to your recital. Nothing is required on your part.
*The timeline above is a general guideline. Any due date that lands on a weekend is automatically moved to the following Monday. While the deadlines should be considered general guidelines, the 12 day deadline is a hard deadline. The program must be finalized 12 days before to accommodate the school’s printing schedule.
Adding a Recital Mid-Semester
The programs production scheduled is created at the beginning of each semester. It is updated periodically to accommodate late additions, however the production schedule gets very busy and mid-semester additions can sometimes be overlooked. If you schedule a recital mid-semester, please reach out to the programs office as soon as possible to ensure your recital is added to the production schedule.
