UT Shield

Butler School of Music Operations | College of Fine Arts | University of Texas at Austin

Checking Out Instruments

Instrument Assignments

In order to meet the needs of our student body, we assign instruments on a priority basis that depends on which class or ensemble requires the instrument.

To check out an instrument, fill out the
Instrument Request Form.

Upon faculty approval, allow 1 business day for instrument requests to be processed. Requests will not be processed until approval has been granted by the selected faculty sponsor. You will be contacted via email when your request has been entirely processed and the instrument is ready for pickup.

Repair and Maintenance Requests

Repair and maintenance may be requested at any time by students, faculty, or staff. Repairs will be prioritized by the nature of the request and demand for the instrument(s) in question.

The survey below is ONLY for school-owned instruments from the BSOM Instrument Room. All other repair inquiries must be communicated with the correct staff/departments.

To request repair or maintenance for your instrument, fill out the Instrument Repair Form.

NOTE: Your request may not receive immediate attention. Should you need access to a replacement, please visit the Instrument Room (MBE 2.134) to exchange. Your exchange will be dependent upon current availability of our inventory.

Quality Tiers

Our inventory is quite diverse and comprised of different makes and models. Because of this, we rank our instruments with a tier system. Generally speaking, the higher the quality or make of the instrument, the higher the tier. This system does not affect the timing in which you receive the instrument you need.

Tier One: Top ensembles and replacement studio instruments

Tier Two: Tech classes, secondary lessons and ensembles

Accessing your Instrument

Depending on the use of your instrument, you can expect to receive it within these time frames:

Ensembles and / or Music Majors in Registered Music Courses: 1st Week of Semester

Registered for Secondary Lessons: 2nd Week of Semester

Non-majors registered for Music Classes: 3rd Week of Semester, and dependent on inventory availability

 NOTE: At this time, we are not able to provide instruments to non-music majors who are currently not enrolled for a registered music course

Loan Agreement

By renting an instrument from The University of Texas, you are responsible for:

  • Returning the instrument bowered, in person, in the same or better condition, exclusive of normal wear and tear, on the due date indicated and during advertised business hours.
  • Paying the full current replacement value for the instrument to The University of Texas at Austin in the event of loss or theft.
  • Assuming financial responsibility for repairing any damage incurred while the instrument is in your care.
  • Not permitting the instrument to be used by anyone other than yourself or other explicitly authorized individuals. Authorization requires appropriate faculty approval. In addition, each student sharing the instrument will be held equally responsible for any replacement or repair costs incurred.

In addition, you understand that:

  • This instrument is provided exclusively for functions of the University of Texas at Austin, and the violation of this accepted policy may cause you to forfeit the privilege of borrowing instruments in the future.
  • The instrument is subject to recall at any time upon notification by an authorized member of the Butler School of Music staff.
  • DUE DATE: All instruments should be returned or renewed by the due date specified, or the last day of final exams (whichever comes first), unless otherwise specified by Instrument Room staff.  If you are done with the instrument before then, please return it ASAP so we can assign it to another student.

Instrument Returns

Due Date

Unless otherwise specified by an authorized member of the staff, all instruments must be returned or renewed by the last day of final exams for the semester in which the instrument was borrowed.

Penalties

If the instrument is not returned by the last day of final exams:

  • A bar will be placed on the student’s account.
  • The student will be charged a late fee of no more than $10 per day, per instrument, for each day after the due date.
  • After one month, the student will be responsible for the replacement of the instrument and the full replacement cost will be applied to the student’s account.

Instrument Renewals

In order to continually meet the needs of our student body, and ensure our available inventory is as accurate as possible, you must:

  • Renew your instrument checkout at the conclusion of every semester. If your renewal is approved, you will not need to return the instrument until the end of your new renewal period.
  • Return ALL instruments and accessories at the conclusion of the Academic Year/Spring Semester, unless authorized by a staff member.

 

More questions? Email the instrument room staff at: Instruments@mail.music.utexas.edu

×