Deadline: May 8, 2022
The University of Kansas Center for Russian, East European and Eurasian Studies and The Center for Latin American and Caribbean Studies seeks a shared full-time Administrative Associate. This position supports operations for both of these centers to facilitate an efficient office and the realization of our international education mission.
Duties include office management; financial reporting and support; curriculum and course scheduling; ordering office supplies; management of student workers and their projects; planning, logistics, and support for events, lectures, workshops, and conferences; creating and maintaining website and academic brochures; assistance in grant development and fundraising; and managing communications and the centers’ social media accounts. The application deadline is May 8 and review of applications begins May 9.
Job Description
Office Management – 40% Plan and manage physical space and office needs for the units, order supplies, and facilitate confidential shredding of materials Manage office invoices for both centers and identify funding sources/send to appropriate contact in SSC (Shared Service Center) Place orders on behalf of both units Serve as liaison for front-line technology support and IT liaison, Facility Services work orders Support for Russian Review journal and CREES and CLACS newsletters Manage / supervise supplies, account receivable/deposits, data/phone Services; procure furniture, obtain and control keys Attend staff meetings to discuss projects, programming, curriculum, events and personnel issues. Student hourly coordination: manage searches, train and supervise student hourly workers, approve time and leave, manage federal work study opportunities, and coordinate student hourly projects Email and communications management Update and enhance departmental websites and calendars as needed Other duties as assigned
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