Zoom

Beginning March 16, 2020, the University has made Zoom available to all students, faculty, and staff. Zoom has also been integrated into all UT Canvas courses to make connecting with your class virtually as easy as possible.

If you haven’t done so yet, go to https://zoom.its.utexas.edu/ to create your Zoom account and to begin learning how it works.

 

If you (or your students) have any questions about Zoom, please email them to zoom@utexas.edu

 

Here’s another great resource shared by Nursing’s Nicole Manley:

“The Spring 2020 Online Learning Collective is a public facebook group that’s formed – nationwide educators looking for ways to produce online content and provide support to each other…. Check it out if you can.”

 

Zoom Training & Resources

Faculty resources to help you prepare for online delivery of classes are being developed right now and will be added as they become available.

 

 

Zoom FAQ

Q: Will it matter which browser is used to access Zoom either in or out of Canvas?

A: No. You can use any browser.

 

Q: Can we send zoom invitation to anyone who isn’t in our Canvas course?

A: No. Only students in your Canvas course will see meetings you’ve created within Canvas. To invite someone outside your Canvas course to a meeting, that’s best done in Zoom: https://zoom.its.utexas.edu/

 

Q: Can you change between sharing screen and the other options within a meeting?

A: Yes. You can click the Share button to share a PowerPoint, browser window, or anything else open on your computer.

 

Q: Using Zoom within Canvas I imagine students have to install zoom too?

A: Each time anyone joins a Zoom meeting they will install the Zoom plugin, which takes just a few seconds. It’s also possible to install the Zoom Desktop Client which allows you to schedule meetings. But this is a different process. https://zoom.us/support/download

 

Q: For inviting a guest speaker to a zoom meeting, should we use the main zoom account page?

A: Yes. To invite someone who is not part of your Canvas course to a Zoom meeting, you should schedule the meeting in Zoom: https://zoom.its.utexas.edu/

 

Q: If we use zoom for a lecture course for more than 10 students, is there an option to create groups where students can interact with each other?

A: Yes. Zoom has a Breakout Room feature that’s great for small group interaction: https://www.youtube.com/watch?v=8RneAZEULFQ

 

Q: How do you load your slides in a zoom meeting so the participants can see the slides?

A: When you click the Share button, you have the option of sharing anything that’s open on your computer, including PowerPoint slides.

 

Q: How about tools like Screencastomatic for recording?

A: If you’re already familiar with Screencastomatic, SnagIt, QuicktimePlayer, or any other recording tool, that’s fantastic and you should keep using the tool that you already know.

 

Q: Can students create meetings on Canvas?

A: No. Only teachers can create Zoom meetings in their Canvas courses. However, students can create Zoom meetings from their Zoom profile: https://zoom.its.utexas.edu/

 

Q: Is there a way to get a list of participants (for taking attendance)?

A: Yes. Here’s how: https://loyola.screenstepslive.com/s/17190/m/84386/l/1016056-how-do-i-review-a-zoom-attendance-report

 

Q: How do you setup a breakout room? 

A: https://www.youtube.com/watch?v=jbPpdyn16sY

 

Q: Can I pre-assign people to a breakout room?

A: Yes. However, if you wish to use this feature, you must be logged in to Zoom OUTSIDE of your Canvas course. When you schedule a meeting outside of Canvas, you get the Breakout Room pre-assign option. But not when you schedule a meeting inside Canvas.

 

Q: How do you recommend we set up virtual office hours?

A: There are a few different ways you could set up virtual office hours. But probably the most user-friendly option will be to schedule a meeting in Zoom (not in Canvas) and use the Waiting Room feature. This way, you can talk with one student at a time and others can wait. You’ll be notified when someone is waiting, and you can even send chat messages to them, but they can’t enter until you allow them. And, you can allow them to enter one or more at a time. Here’s a good explanation from another university that’s worth trying out: https://it.umn.edu/zoom-hold-online-office-hours