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Educational Technology & Instructional Design

Serving the Learning Technology & Instructional Design Needs of UT Austin School of Nursing Faculty

Teaching & Learning

July 15, 2025, Filed Under: Academic Integrity, Honorlock, Online Proctoring, Teaching & Learning, Testing

Honorlock Guidance for Summer and Fall 2025

Honorlock Guidance for Summer and Fall 2025

Announcing Alternate Testing Locations On-Campus

Option for Alternate Testing Location

  • Beginning this summer, the University will offer limited, on-campus seating through the Campus Testing Center (CTC). This option is available for students without access to a suitable testing environment (e.g., a private space, stable internet, and compatible technology). It is intended for exams that are typically proctored through tools like Honorlock.
    • Important: This process is instructor-initiated and requires advanced coordination between instructors and students!
  • Faculty instructions closely resemble the University’s process for scheduling testing accommodations. This Canvas “How-to” guide for instructors illustrates the step-by-step process.
      • Instructor Responsibilities:
        • Submit the exam schedule and instructions in Canvas through RegisterBlast (found in the Canvas Course Navigation Menu) at least five business days before the exam date.
          • Exam title must include the words “Remote/Honorlock – No accommodations”
        • Grant student permission to test at the CTC (a brief email or Canvas message is sufficient)
      • Student Responsibilities:
        • After the exam schedule is approved, students must book their appointment at least three business days before the exam date/time.
        • When asked to upload a “D&A Letter”, students should instead upload a screenshot of the instructor’s permission.
        • Be aware that:
          • Seats are limited and will be assigned on a first-come basis
          • Testing occurs in a shared space with other students taking various exams

Set Clear Expectations for Using Honorlock

New Syllabus Policy for Remote Proctoring with Honorlock

  • Beginning this fall, faculty must communicate in their syllabi that the option for Alternate Testing Locations is available to students to help them understand requirements for scheduling an exam on-campus. I have prepared sample syllabi language that instructors can use.
    • Sample Syllabi Language:
      • “Alternate Exam Locations for Remote Proctoring: With the exception of the final exam period each semester, students may request to book the option to complete an exam on campus in the Campus Testing Center. To use this option, students must contact their instructor no less than 10 business days before a scheduled exam. Your instructor will then work with the Campus Testing Center to schedule the exam if space is available.”
  • A note on constraints with scheduling on-campus testing at the CTC:
    • Final exam period: During final exams, the CTC is not available as an alternative location because the CTC quickly becomes fully booked with accommodated final exams.
      • The OAT is working to identify new space that could facilitate this testing option during periods where the CTC is fully booked.
    • Available Space: Seats are limited and will be assigned on a first come, first serve basis.

Syllabus Language for Requiring Honorlock for Assessments

Sample scripts stating requirements:

  • “All students are required to use Honorlock to complete exams for this course.”
  • “Before you take your first exam, you must complete (1) The Honorlock Student Prep Tutorial Assignment and (2) [insert # of] Practice Exams in Canvas.”
  • List any custom requirements for Honorlock exams.

Reduce Anxiety for Student test-takers

Honorlock Prep Tutorial Assignment

  • We recommend you create a for-credit assignment in Canvas and require students to complete the Honorlock Student Prep Tutorial. Offering practice exams before a live exam setting is proven to be the biggest differentiator between a positive and negative testing experience. If you need assistance setting up an assignment exam for credit, please email the Canvas team to request a consultation.

Offer For Credit Practice Exams

  • Taking an Honorlock Exam requires additional steps beyond logging into Canvas and opening the exam. If you launch a live exam without conducting practice exams, students will experience more issues than if you establish several practice exams.
  • To encourage students to participate in the practice exams, we recommend you require them as for-credit assignments. If you need assistance setting up a practice exam for credit, please email the Canvas team to request a consultation.

Prepare Pencil & Paper Alternative (For In-class Assessments)

  • Despite best efforts and troubleshooting, it is possible that some students will be unable to access your assignment using Honorlock. We recommend you prepare pencil & paper alternatives for students who are unable, due to incompatible device(s) or for other reasons, to complete their assignment through Honorlock.

Promote Academic Integrity

Add UT Honor Code Affirmation to All Quizzes and Exams

  • The Office of Academic Affairs strongly encourages all instructors to add an Honor Code Affirmation item as your first quiz question in all Honorlock Exams. We have added this Affirmation item to the Item Bank in Canvas. To add this question to your quizzes, follow these instructions or email the Canvas team to request a consultation.

New Features and Tools

Updated ID Verification Process

  • This feature is designed to streamline the student authentication process by reducing the need for escalated support from Honorlock. In addition to Name Verification (the workflow that matches the name on the student’s ID with their name in Canvas), the updated ID Verification searches for additional landmarks on the ID to verify the validity of their identification. If a student’s camera cannot capture a clear image of their ID, students can now upload an image of their ID without having to contact support.

Hotkey Detection

  • The Hotkey Detection feature is automatically enabled to prevent the use of “hotkey” keyboard shortcuts to take screenshots during a proctored exam. A list of hotkeys that can be detected can be found here.

User Questions

  • Question: I’d like to use the new policy for Alternate Testing Locations to schedule space for my student(s) to complete their exam in the Campus Testing Center. Can/should I still use Honorlock to configure this exam?
    • Answer: The presence of on-hand proctors in the Campus Testing Center should offset the need to rely on proctoring tools like Honorlock. Additionally, proctoring features such as “Room Scan” capabilities are not permitted in the Campus Testing Center as other students complete their own assignments.
    • If the instructor would prefer their student(s) to use Honorlock from within the Campus Testing Center, they must create and configure a separate exam using Honorlock with only the Browser Guard enabled.
  • Question: I’d like to use the new policy for Alternate Testing Locations to schedule space for my student(s) to complete their exam in the Campus Testing Center. What if my student(s) also have testing accommodations in addition to needing alternate space?
    • Answer: If student(s) require additional accommodations at the Campus Testing Center, then the instructor for that class must submit a separate exam schedule for the non-accommodated, remotely proctored exams.
  • Question: I’d like to learn more about the customization options located in the Proctoring Settings menu. What resources are available?
    • Answer: Honorlock maintains a Knowledge Base article (link) detailing quiz settings available in the Proctoring Settings menu. Additionally, this tutorial video (below) touches on Instructor best practices (skip ahead to 9:32 for quiz settings):
      • https://utexas.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=b5e8c708-a13b-45c8-83c4-b061012ff2b5

November 19, 2024, Filed Under: Canvas, Honorlock, Media & A/V, Online Proctoring, Teaching & Learning, Testing, Zoom

How to get help

ghostbusters logo

 

 

You need help. But maybe you’re not sure whom to contact.

So… who you gonna call?

 

 

Below are three resources you can always turn to for assistance:

  1. The School of Nursing Contact (Julia Wolfe, Instructional Technology Specialist at  julia.wolfe@austin.utexas.edu or 512 471 4552.)
  2. The Center for Teaching and Learning (CTL)
  3. Liberal Arts Instructional Technology Services (LAITS)

 

Julia Wolfe – Support within UT Austin School of Nursing

  • Instructional Technology support
    • Need help with Canvas, Zoom, Honorlock, Panopto, Qualtrics, PowerPoint, or… dozens of other software and teaching tools?
    • Not sure if a particular tool or software is approved for use at UT?
    • If I don’t know the answer, I will find it or find someone who does.
  • Instructional Design support
    • Instructional Designers create things that help people learn. So, if you need ANY teaching-related assistance, not just with technology, I’m here to help. I can share ideas from other faculty or help you come up with a custom solution for your class and your students.

More information and lots of resources are available here on my blog: https://sites.utexas.edu/son-edtech-design/

 

CTL – UT Faculty Development & Instructional Support

The CTL provides all of UT faculty with many of the same services that I provide within the School of Nursing. But they also have the ability to do much more.

  • Instructional Strategies
  • Teaching with Technology
  • Grad Student Development
  • New Faculty Symposium
  • Grants and Fellowships

All these and more are offered by the team at the CTL. And much more information is available on their website:  https://ctl.utexas.edu/

 

LAITS – Desktop & Classroom Support

LAITS primarily helps us maintain our computer hardware and our physical equipment. They are also here to help us install and update software, ensure computer security, and more.

  • Desktop support – need assistance with your office or work computer? Maybe you need to software installed or it’s time to upgrade you to a completely new computer.
  • Classroom support – need help in a Nursing classroom with ANY of the audio/visual hardware in our classrooms? Maybe the projector isn’t working, or the microphone is malfunctioning, or you can’t find a USB port for the computer.
  • Contacting LAITS
    • They are available in-person in their 2nd-floor office (NUR 2.104P), please contact them by phone or email.
    • You can call 512-471-5000 or email laits-help@utexas.edu.

 

January 9, 2024, Filed Under: Academic Integrity, Canvas, Honorlock, Media & A/V, Software & Apps, Teaching & Learning, Zoom

Learning Technology Update: preparing for Spring 2024

As the Fall 2023 semester ends and you prepare for Spring 2024, here are a few things to be aware of:

ChatGPT & Plagiarism

Over the course of the past year, artificial intelligence tools such as ChatGPT have gone from relative obscurity to now being nearly ubiquitous in academics.

To help you navigate the confusing world of AI and how it fits into your course, here’s a resource that includes 4 specific things you can begin doing (if you’re not already) to ensure students know exactly what your expectations are and how to handle situations that might arise, including plagiarism and other forms of academic dishonesty.

… read more 

December 6, 2023, Filed Under: Academic Integrity, Honorlock, Software & Apps, Teaching & Learning, Testing

Artificial Intelligence, Plagiarism, & You

chatgpt logo

chatgpt logo

Artificial intelligence (AI), and specifically “Generative AI” tools such as ChatGPT, have quickly become everyday words.

If you’re teaching a Nursing course with any significant writing component, whether it be a writing assignment, or even a Canvas discussion board, you should be prepared for the possibility that some number of students might be using these tools in inappropriate ways. And, unfortunately, we still do not have any meaningful way to stop it from happening.

… read more 

March 17, 2023, Filed Under: Canvas, Media & A/V, Software & Apps, Teaching & Learning, Zoom

Spring 2023 Mid-Semester Teaching & Technology Update

If you have any questions about Canvas, Zoom, or anything else teaching or technology-related, please contact me at your convenience.

2023 Technology-Enhanced Learning Symposium

  • May 18 – 19, 2023 | Zoom and In-Person
  • https://ctl.utexas.edu/tel-2023-overview

… read more 

August 31, 2021, Filed Under: Canvas, Media & A/V, Teaching & Learning

Mac Laptops & Classroom Speakers – known issues

Is your Mac Laptop not connecting to the classroom audio?

 

Have you tried using your Mac laptop in one of our Nursing classrooms and discovered that when you play a video from your desktop, the audio doesn’t play on the classroom speakers?

Well, it turns out this doesn’t happen automatically on Mac laptops. Instead, we have to select the correct device for sound output manually.

But luckily, the steps are super simple (if not entirely intuitive):

… read more 

December 18, 2020, Filed Under: Canvas, Media & A/V, Software & Apps, Teaching & Learning

Create Your Own Canvas Course Navigation

In exploring all the different ways we can customize our Canvas courses, one of the options that many of you have expressed interest in is the idea of adding buttons (or tiles) to your course home page to help your students navigate your course.

Well, here’s any easy way you can create your own, custom-made, buttons quickly and easily.

… read more 

August 20, 2020, Filed Under: Media & A/V, Software & Apps, Teaching & Learning, Zoom

Nursing Classrooms and You in Fall 2020

In addition to all the changes we’ve made within the Nursing building to keep each other safe, you’ve likely noticed there have been a lot of small changes in our classrooms. So, as you prepare for the beginning of classes next week, and you plan for your “trial run” later this week, I want to let you know about several things that you can expect will already be in your classrooms[1] or which are coming soon.

… read more 

August 18, 2020, Filed Under: Media & A/V, Software & Apps, Teaching & Learning, Zoom

Selecting the Right Camera / Microphone in Zoom

 

When you start a Zoom meeting in one of the Nursing classrooms using the attached USB webcam, you will need to make sure the computer is reading it correctly as the video and microphone source.

… read more 

August 14, 2020, Filed Under: Canvas, Media & A/V, Software & Apps, Teaching & Learning

Lectures Online in the School of Nursing

‘Lectures Online’ is a new system that has been added to 4 of our 1st-floor classrooms* that will automatically record your lectures and add them to your Canvas course.

Beginning with the Fall 2020 semester, rooms equipped with Lectures Online will automatically record any signals that are sent to the projector and the speakers in the room. The recordings will be published in Canvas automatically, shortly after your class. All you need to do is remember to use one of the wireless microphones in the room.

Whatever is projected onto the screen and whatever is spoken into the microphone will be recorded. However, there is no camera pointed at you or your students.

… read more 

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Julia Wolfe
Instructional Technology Specialist
Julia.Wolfe@austin.utexas.edu
512-471-4552

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Recent Posts

  • Honorlock Guidance for Summer and Fall 2025
  • How to get help
  • Learning Technology Update: preparing for Spring 2024
  • Artificial Intelligence, Plagiarism, & You
  • Honorlock Getting Started Guide for Faculty

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