Microsoft Teams for HIPAA-compliant Video Conferencing

The University now recommends the use of Microsoft Teams for those requiring HIPAA-compliant video conferencing options.

For Nursing faculty and staff not currently using Teams for virtual meetings that require HIPAA-compliance:

• Zoom is not HIPAA-compliant. And therefore, cannot be used for tele-health visits or other meetings where protected health information (PHI) is discussed.
• Zoom is still, and will continue to be, integrated into your Canvas courses and is still the recommended tool for teaching purposes, office hours, etc.
• The Provost’s Office has decided not to pursue HIPAA-compliance for Zoom and therefore recommends the use of Teams for this purpose.
• Teams is one of the many tools already available to all UT faculty and staff as part of our Office 365 accounts: https://office365.utexas.edu/teams-meetings

If you need to begin using Teams for your non-teaching-related virtual meetings, here’s how to begin:

• Get an Office 365 account (if you don’t already have one): https://ut.service-now.com/sp/?id=kb_article&number=KB0017196
  • This article lists who is eligible for an account and links to the sign-up page.
• Teams vs. Zoom comparison: https://office365.utexas.edu/meetings-and-web-conferencing
• Teams interactive demo: https://teamsdemo.office.com/
• Conducting Teams meetings: https://office365.utexas.edu/teams-meetings
• Telehealth usually involves non-UT people, so here’s an article on inviting guests to Teams: https://office365.utexas.edu/teams-guest-access

Finally, please note that Zoom should still be used for teaching purposes both in and outside of Canvas. If you have questions about Zoom, email zoom@utexas.edu or click here https://zoom.its.utexas.edu/. Or contact me for one-on-one consultations.

Teams should be used for non-teaching situations where HIPAA-compliance is required. If you have questions or need assistance with Teams, please contact office365@austin.utexas.edu or click here https://office365.utexas.edu/teams-meetings.