Did you know it’s possible to create a link in your Canvas navigation that will take students straight to your office hours in Zoom?
It is! And, here’s how:
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Best Practices in Zoom
Because you will be using Zoom for some or all of your teaching and other interactions with students, I’ve put together some best practices and other resources based on the questions I get asked most often:
Alternative Hosts in Zoom
Alternative Hosts in Zoom
Anyone with a UT Austin Zoom account can serve as your alternative host. But you have to know the email associated with their Zoom account to enter it. AND, if they have a UT Zoom account, you will need to enter their EID email address. This is like the email you enter into UT Box and other UT systems that use our EIDs to identify us.
Selecting the Right Camera / Microphone in Zoom
When you start a Zoom meeting in one of the Nursing classrooms using the attached USB webcam, you will need to make sure the computer is reading it correctly as the video and microphone source.
Signing In to Zoom to Join a Meeting
Over the last several days, UT has made several changes to the security in Zoom to prevent unwanted visitors in our classes and meetings. And, that has also resulted in some confusion when trying to log in, join meetings, and more.
To try and alleviate some of that possible confusion, the screenshots below show you what it should look like when you log in and what options you should select.
“Zoombombing” and What You Can Do About It
A small number of UT faculty have reported unknown, and uninvited “guests” showing up at random in their Zoom meetings. And a small number of universities have also reported what’s now being called “Zoombombing”.
The chances of this happening to you are very low. But, it’s a good idea to know what steps you can take to prevent it in the first place AND what to do in case it DOES happen.
Office Hours in Zoom
Now that Zoom is enabled in all your Canvas courses, you have a couple different options available to you when it comes time to schedule office hours.
But what’s the best option?
Should you schedule your Zoom meetings for office hours in Canvas? Or, should you do so from the Zoom website?
There are pros and cons in either case. So, to help you decide, I’ve created this short (10 min.) video to walk you through the steps involved in both options.
Zoom
Beginning March 16, 2020, the University has made Zoom available to all students, faculty, and staff. Zoom has also been integrated into all UT Canvas courses to make connecting with your class virtually as easy as possible.
If you haven’t done so yet, go to https://zoom.its.utexas.edu/ to create your Zoom account and to begin learning how it works.
If you (or your students) have any questions about Zoom, please email them to zoom@utexas.edu.
Here’s another great resource shared by Nursing’s Nicole Manley:
“The Spring 2020 Online Learning Collective is a public facebook group that’s formed – nationwide educators looking for ways to produce online content and provide support to each other…. Check it out if you can.”
Zoom Training & Resources
Faculty resources to help you prepare for online delivery of classes are being developed right now and will be added as they become available.
- Zoom User Training – Wed. 3/25/2020: https://success.zoom.us/rec/share/3Y9TFoHW2HNJSa-Sy3nSeIQNI9rlT6a82iJIrKUOxUuQRPxSNhyisWG7drvliLAZ
- Click here to watch the 2-hour Zoom workshop hosted by the School of Nursing on 3/18/2020: https://youtu.be/ZEmMKuXYQCQ
- The McCombs School has produced several videos and other resources available here: https://wikis.utexas.edu/display/MSBTech/Media+services
- LAITS has developed this introductory wiki with lots of resources: https://wikis.utexas.edu/display/LAITS/Zoom
Zoom FAQ
Q: Will it matter which browser is used to access Zoom either in or out of Canvas?
A: No. You can use any browser.
Q: Can we send zoom invitation to anyone who isn’t in our Canvas course?
A: No. Only students in your Canvas course will see meetings you’ve created within Canvas. To invite someone outside your Canvas course to a meeting, that’s best done in Zoom: https://zoom.its.utexas.edu/
Q: Can you change between sharing screen and the other options within a meeting?
A: Yes. You can click the Share button to share a PowerPoint, browser window, or anything else open on your computer.
Q: Using Zoom within Canvas I imagine students have to install zoom too?
A: Each time anyone joins a Zoom meeting they will install the Zoom plugin, which takes just a few seconds. It’s also possible to install the Zoom Desktop Client which allows you to schedule meetings. But this is a different process. https://zoom.us/support/download
Q: For inviting a guest speaker to a zoom meeting, should we use the main zoom account page?
A: Yes. To invite someone who is not part of your Canvas course to a Zoom meeting, you should schedule the meeting in Zoom: https://zoom.its.utexas.edu/
Q: If we use zoom for a lecture course for more than 10 students, is there an option to create groups where students can interact with each other?
A: Yes. Zoom has a Breakout Room feature that’s great for small group interaction: https://www.youtube.com/watch?v=8RneAZEULFQ
Q: How do you load your slides in a zoom meeting so the participants can see the slides?
A: When you click the Share button, you have the option of sharing anything that’s open on your computer, including PowerPoint slides.
Q: How about tools like Screencastomatic for recording?
A: If you’re already familiar with Screencastomatic, SnagIt, QuicktimePlayer, or any other recording tool, that’s fantastic and you should keep using the tool that you already know.
Q: Can students create meetings on Canvas?
A: No. Only teachers can create Zoom meetings in their Canvas courses. However, students can create Zoom meetings from their Zoom profile: https://zoom.its.utexas.edu/
Q: Is there a way to get a list of participants (for taking attendance)?
A: Yes. Here’s how: https://loyola.screenstepslive.com/s/17190/m/84386/l/1016056-how-do-i-review-a-zoom-attendance-report
Q: How do you setup a breakout room?
A: https://www.youtube.com/watch?v=jbPpdyn16sY
Q: Can I pre-assign people to a breakout room?
A: Yes. However, if you wish to use this feature, you must be logged in to Zoom OUTSIDE of your Canvas course. When you schedule a meeting outside of Canvas, you get the Breakout Room pre-assign option. But not when you schedule a meeting inside Canvas.
Q: How do you recommend we set up virtual office hours?
A: There are a few different ways you could set up virtual office hours. But probably the most user-friendly option will be to schedule a meeting in Zoom (not in Canvas) and use the Waiting Room feature. This way, you can talk with one student at a time and others can wait. You’ll be notified when someone is waiting, and you can even send chat messages to them, but they can’t enter until you allow them. And, you can allow them to enter one or more at a time. Here’s a good explanation from another university that’s worth trying out: https://it.umn.edu/zoom-hold-online-office-hours
Using Zoom in the School of Nursing Classrooms
Would you like to use Zoom for your next meeting but don’t know how? Do you want your guest speaker to be able to see and hear your students during Q&A?
These questions and more are addressed in the video below.You’ll also learn two key pieces of information if you want to use Zoom in any of the classrooms here in the School of Nursing.
Zoom Deeper Dive
Zoom is an easy-to-use (and FREE) video conferencing tool available for you AND your students.
Zoom is not the university’s official video conferencing tool. However, work is ongoing that may change that in the coming months.
If you’d like to learn more, lot’s of Zoom tutorials are available here.
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